Strategic Sourcing Lead

University of British Columbia - Vancouver, BC (25 days ago)

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Job Posting

Job ID:
36597

Location:
Vancouver - Point Grey Campus

Employment Group:
Management&Professional (AAPS)

Job Category:
Supply Management

Classification Title:
Supply Management, Level C2

Business Title:
Strategic Sourcing Lead

VP/Faculty:
VP Finance and Operations

Department:
Financial Ops - Strat Sourcing

Salary Range:
$75,507.00 (minimum) - $94,385.00 (midpoint) - $117,980.00 (maximum)

Full/Part Time:
Full-Time

Desired Start Date:
2020/02/10

Job End Date:
2020/08/09

Funding Type:
Budget Funded

Closing Date:
2020/01/29

Available Openings:
1

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary

The Strategic Sourcing Lead will be responsible for proactively managing UBC's key spend categories, contracts and supplier relationships for his/her assigned area. The successful incumbent will engage and understand the needs of the faculty/admin units and will act as a key contact and subject matter expert. The Strategic Sourcing Lead will proactively develop comprehensive sourcing strategies, develop and lead cross-functional teams, lead sourcing activities of high/unusual technical and analytical complexity, and will monitor and report on performance metrics for strategic suppliers.

Organizational Status

Reporting to the Strategic Sourcing Manager, the Strategic Sourcing Lead will liaise and work closely with all levels of Financial Operations staff and establish and maintain close working relationships with administration, management, faculty and staff of all levels across the University. The Strategic Sourcing Lead will collaboratively work with the Procurement Partner and the Procurement Services teams to ensure there are no conflicting activities, and that strategy items can be delivered.

Work Performed

1. Leads cross functional strategic sourcing category teams through all activities within the strategic sourcing methodology
2. Develops strategic sourcing category plan in place with milestones and deliverables and that team is performing
3. Leads the development of deliverables within strategic sourcing methodology (Category Assessment, Profile, Sourcing Strategy, RFx, etc)
4. Develops category profiles (goods and services) by combining internal requirements with supply market
5. Manages categories of suppliers and products for faculty/admin units by analyzing and understanding current market trends and dynamics of the industry
6. Identifies and develops overall strategic sourcing initiatives which meet the needs of the University. Recommends opportunities to Faculty and Admin based on research of institutional spend, end-user impact, feedback and activity along with market analysis.
7. Analyzes supply base of categories / sub-categories against the required performance criteria
8. Analyzes bid responses to evaluate the total cost of ownership, that the product or service are fit for purpose and that the associated terms and conditions optimize the total cost of ownership for the University. Be responsible for ensuring that pricing is competitive by commissioning benchmarks as needed during the lifetime of the deal.
9. Works with faculty/admin units to assess internal requirements for program charter and performs stakeholder impact analysis
10. Identifies strategic suppliers and build relationships with them
11. Drives strategic sourcing initiatives, leads negotiations, and manages supplier relationships for more sophisticated suppliers
12. Advocates the use of contracts, gathering feedback on, and escalating issues for existing suppliers
13. Manages the RFx process to ensure strategy elements are reflected in the competitive procurement process to enable the selection of strategic suppliers
14. Uses sourcing data and spend baseline to support intelligent business decision-making
15. Manages supplier relationships in assigned categories collaboratively with Faculties/Admin Units
16. Develops and monitors supplier performance tracking
17. Supports the Strategic Sourcing Manager to manage supplier performance (strategic suppliers) with feedback from internal customers
18. Works with the Procurement Services team to address newly identified procurement opportunities
19. Participates in the identification and development of business process improvements to enhance operational efficiency by identifying and pursuing opportunities to streamline processes (such as standardized reporting procedures, innovative payment methods, key performance indicators and benefits tracking).
20. Oversees the gathering of information for monthly reporting and dashboard requirements
21. Develops and provides recurring Project Status Updates for all key internal stakeholders

Supervision Received

Works autonomously under broad directives received from the Strategic Sourcing Manager. Performance subject to periodic review for soundness of judgement, leadership, overall effectiveness and attainment of objectives.

Supervision Given

The Strategic Sourcing Lead works independently.

Consequence of Error/Judgement

Implementation and maintenance of strategic sourcing and category management focuses on the strategic improvement of existing and future system-wide contract management and is based on smart data collection and dissection; errors would result in missed opportunities, costly contract and implementation solutions having to be reworked. Inaccurate reporting would result in the inability to assess strategic direction and could result in unfavorable contracts and possible risks for the University.
Poorly analyzed recommendations can lead to ongoing increased costs to the University. Vendor decision analysis and management is key particularly with campus wide supply contracts and contracts of significant dollar value which affect the University's operations at the widest level.

Qualifications

Undergraduate degree in a relevant discipline required (e.g. B.Comm, LLB/JD)
Supply Chain Management Professional (SCMP) designation or other similar designation would be an asset . - Minimum 8 years of strategic sourcing, contract management, and operations experience
  • Extensive experience with executing a robust Sourcing methodology
  • Extensive category expertise and knowledge of the supply base
  • Extensive expertise in developing and executing plans, category strategies, and sourcing
  • Ability to partner with suppliers while maintaining objectivity
  • Experience as a team manager is preferred
  • Project-based experience is an asset and previous strategic sourcing experience is preferred
  • Supplier Relationship Management experience is preferred
  • Project management and change management experience is preferred
  • Strategic thinking, planning, and project management skills
  • Excellent communication and conflict resolution skills required
  • Demonstrated ability to lead cross-functional team
  • Skills in evaluation of commercial and technical risks
  • Agreement structuring and negotiation skills
  • Analytical and problem solving, cost modeling skills
  • Strong business writing skills
  • Ability to use Microsoft Office Suite, including Word, Excel, PowerPoint
  • Facilitation and presentation skills
  • Communication and conflict resolution skills
  • Demonstrate autonomy, a sense of organization, and teamwork
  • Understands primary business and supply market drivers.
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Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.