Residential Building Site Manager/ Caretaker

Proline Management Ltd. - Victoria, BC (30+ days ago)

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Overall site management for a large 260 unit residential condominium complex. Successful applicant will possess strong organizational and problem solving abilities, demonstrated initiative, combined with excellent communication skills and strong attention to detail. This is a full-time position which will require supervision of an assistant manager/caretaker.


· Make daily inspections of common property (interior/exterior), locker rooms, parkades, report and/or deal with any problems.

· Maintain log of daily issues/occurrences.

· Ensure pool and hot tub are kept clean and balanced and sauna, change rooms and washrooms in the recreation building are kept clean and tidy.

· Ensure garbage rooms are kept clean and tidy including hosing down and power washing routinely when required.

· Ensure building entrances are kept clean and tidy.

· Complete 2 security checks daily and ensure all exits are locking properly and that doors are not propped.

· Remove litter as required.

· Replace burnt out light bulbs as required.

· Daily Mechanical Room and Electrical Room checks to ensure pumps, motors, compressors, hallway ventilation are operating correctly.

· Monitor visitor parking and arrange for towing of violators as required.

· Check overhead parkade gates to ensure they are functioning properly.

· Monitor cleaning service and observe/record/report any deficiencies.

· Regular janitorial cleaning of common areas in buildings

· Keep lobby areas and bulletin boards tidy.

· Work collaboratively with contracted cleaners to ensure all interior areas are kept clean and tidy.

· Keep parking areas clean and tidy between scheduled pressure washer cleanings.


· Supervise and direct the activities of the Assistant Site Manager/Caretaker

· Ensure the site office is staffed between the posted hours of 2 pm – 6 pm Monday through Friday

· Maintain a schedule of all planned maintenance, servicing and other activities for which the Site Manager/Caretaker is responsible

· Liaise and coordinate trades people for common area repair and maintenance and maintain a log.

· Ensure that all equipment maintenance and systems servicing is being performed on schedule and documented

· Maintain a list of owners, residents, suite numbers, parking stalls, storage lockers, etc.

· Maintain a key safe for owners and residents who choose to deposit a suite entry key

· Report any insurance/liability issue immediately to Property Manager.

· Book building moves, including hanging/removing elevator pads, issue rubber mats, checking for damage and ensuring building security is not compromised

· Update Enterphone directories as required

· Ensure residents comply with building bylaws, report vandalism or problems to Property Manager immediately.

· Deliver notices, minutes as required.

· Complete minor building repairs and do routine painting touch up in the common area, etc to be completed as part of maintenance duties.

· Clean up any spills/problems .

· Carry cell phone and respond to emergencies 24/7 from 8:00 am Monday to 6:00 pm Friday.

· Administer the booking of the Social Room by residents including handling of refundable deposits and inspection after use of the Room

· Administer the sale of plastic laundry tokens to residents, including accounting for same and delivery of monies to the Property Manager

· Keep snow/ice clear of ramps and entrances, apply salt /shovel sidewalks.

· Maintain an inventory of all Strata Corporation equipment and supplies.

· Maintain a petty cash fund for small purchases and keep accounts of the same.

· Respond to Owner complaints (only relating to common property or an emergency).

· Assist with obtaining quotations as required.

· Other duties as required by the Strata Corporation reasonably from time to time consistent with Caretakers duties and responsibilities.

Experience & Qualifications

· Considerable and demonstrated experience in building maintenance and management is essential

· Pool Operator Certificate preferred but not essential

· Must possess strong attention to detail

· Excellent organization skills

· Ability to manage people and situations effectively and diplomatically

· Must possess initiative and exhibit a strong sense of pride and ownership in fulfillment of duties and responsibilities

Salary is commensurate with experience.

Job Types: Full-time, Permanent