Receptionist/ Administrative Assistant

Above Board Construction Inc. - Pickering, ON (30+ days ago)

Apply Now

Receptionist/Project Administrator Duties

Be a pleasant and helpful first point of contact for the company
Receive, direct and relay telephone messages and fax messages
Direct visitors to the appropriate staff member
Receive mail and send out mail
Send and receive courier packages
Open and date stamp all general correspondence
Maintain the general filing system and file all correspondence
Assist in the planning and preparation of meetings, and conference calls
Maintain an adequate inventory of office supplies
Provide word processing and secretarial support
Update and maintain company contact and sub trade lists
Type up and distribute minutes of job site meetings
Update and distribute cost tracking sheets for jobs
Type up proposals, change orders and purchase orders and distribute
Prepare all close out binders for projects
Update and maintain web site
Maintain and update data on server and clean up old and obsolete files
Type up company memos and distribute
Assist in calling to verify trades are submitting pricing on a tender closing
Arrange accommodations for employees working out of town
Search for vendors, contacts and directions as required by Supers
Type up project contact and sub trade lists and distribute
Manage and distribute vacation requests
Manage and distribute close out documents
Print drawings and documents for Supers
Set up temp labour
Do up emergency contact lists for sites

Job Type: Full-time

Experience:

  • Receptionist: 1 year (Preferred)
  • administrative assistant: 1 year (Preferred)

Location:

  • Pickering, ON (Preferred)

Language:

  • English (Required)