Administrative Coordinator, RSEO (req5419)
Department: Research Services & Ethics
Status: Term with the possibility of extension
Employment Group: ASPA
Shift: 8:00 am - 4:30 pm
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $48,334.00 - 75,523.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase: Phase 1
Posted Date: 1/24/2020
Closing Date: 1/30/2020
Number of Openings: 1
There is a strong internal candidate for this position.
Primary Purpose: The primary purpose of this position is to provide exemplary research administrative support for the Research Services and Ethics leadership team. This will include providing administrative support, overseeing office processes, coordinating events, and management of the internal programs portfolio for the Research and Ethics Office. The position also provides support to the Director/Associate Director in meeting and scheduling coordination and will be responsible for the successful, independent completion of special projects.
Nature of Work: Reporting to the Director, this position is part of a cohesive, cross-unit team providing excellent, proactive service to the research community. The position is of average complexity, the incumbent will exercise decision-making within established guidelines. Work must consistently meet high standards of accuracy in an environment of continuous change and frequent interruptions. The work is deadline driven and very detailed, requiring skills in prioritizing in order to meet external and internal timelines. There is a strong emphasis on anticipating requirements and creating solutions. Discretion is required as the position has access to highly confidential information
Provide timely and effective management of the schedule and associated logistics for the Director and Associate Director, ensuring full preparation for all commitments, including the gathering or creating of background and meeting material.
Provide excellent research and administrative support to the RSEO through undertaking environmental scans or other research projects.
Provide administrative support for committees and working groups, including scheduling meetings, minute taking and follow up.
Provide advice for researchers, reviewers, university administrators and others in the U of S community on university grant review processes and guidelines.
Oversee day-to-day management of the office, human resource processes and unit finances.
Assess office administrative procedures and processes with a view to making them more effective and efficient.
Prepare official correspondence and presentations - including drafting, editing and proofreading.
Provide expert logistical planning and support for special projects, recruitment, and campus-wide events.
Maintain the physical and electronic filing systems of the Director and Associate Director.
Coordinate and manage travel arrangements
Exercise decision-making and problem-solving to ensure priorities and deadlines are met and take initiative to move beyond completion of assigned tasks to plan for future changes or requirements.
Share knowledge appropriately to allow fully informed decision making by colleagues of the office as well as those seeking information from the office.
A commitment to teamwork and positivity is essential, along with an ability to create and nurture positive working relationships.
Ensuring Research Services and Ethics Office information is up-to-date on the Research website ( http://research.usask.ca /).
Manage the Internal Programs portfolio through receiving applications, reviewing, and providing timely, justified decisions and coordination of all meetings.
Provide interactive, high-quality customer service to faculty members and principal investigators.
Work effectively with other offices (Colleges/Units) to support faculty's research administration needs.
Will act in the role of Research Support Specialist during peak activity.
Education: Relevant post-secondary education is required. Formal training in MS Office is essential.
Experience: A minimum of three years’ experience in an administrative role in an academic and/or research environment. A working knowledge of the University of Saskatchewan environment including financial and human resource information systems would be valuable assets. Experience managing ongoing projects would be considered an asset.
Skills: Exceptional organizational skills with the proven ability to work on multiple projects with competing demands to meet deadlines; demonstrated aptitude for successfully working in a team oriented environment; demonstrated sound judgment, tact, discretion, and professional integrity; exemplary interpersonal and communication (verbal and written) skills; strong attention to detail; ability to work independently, take initiative and anticipate future needs, issues and events; proven problem solving abilities; conflict management skills; experience with financial account management and a demonstrated knowledge of Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Adobe Acrobat Professional, and strong internet research skills.
This position is in scope of the Administrative and Supervisory Personnel Association.
Be sure to apply online as emailed applications will not be accepted.
The University believes equity, diversity, and inclusion strengthen the community and enhance excellence, innovation and creativity. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority.
We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation in order to participate in the recruitment process, please notify us and we will work together on the accommodation request.
The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.