Records Clerk

Ricoh Canada Inc - Calgary, AB (30+ days ago)

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Records Clerk - Legal

Ricoh Canada Inc. has always been on the forefront of workplace innovation.

Yesterday, that meant creating the first office fax machine, enabling people to work smarter, better and faster than ever before. Today, that means information mobility, which is the ability to capture, manage, access and use the information you need -- wherever and whenever you need it -- driving the results you want.

As for tomorrow, that vision is already taking shape in our heads and labs, too. And when the workplace begins its next major change, our imagination will help drive it.

From meeting your financial goals to time off, we promote the well-being of our employees and show them they're valued. Examples of our People–based programs include:

  • Wellness
  • Flexible Work Options
  • Time-Off
  • Development
  • Rewarding your Efforts

The Records Clerk will be expected to support the Firm Lawyers, Assistants and business services departments in the management of physical and electronic Records in accordance with the Records Management Policy and Procedures and to manage department processes and duties assigned

Responsibilities:

  • Assists all members of department as required
  • Supports the Records Management Administrator’s duties
  • Assists in processing physical records
  • Sorts, classifies, and codes records into systems
  • Performs data entry
  • Performs active file maintenance tasks
  • Retrieves/references information for users
  • Performs disposition of records, under direction
  • Conducts data migrations
  • Performs data clean-up
  • Facilitates physical file moves
  • Works on special projects

Education & Experience:

  • High School Diploma or equivalent experience
  • 2 years of relevant experience. An equivalent combination of education, training and experience may be acceptable. Legal industry experience is preferred.

Skills:

  • Knowledge of Alpha / numeric filing conventions
  • Ability to learn filing procedures and tracking systems
  • Ability to organize and classify records in all formats (electronic and paper)
  • Proficiency in computer systems and software applications including Microsoft Office (Outlook, Word, Excel) as well as the firm’s Document Management System, Records Management Software, Document Imaging Software, and any additional firm applications used to manage client matter records and information

Why Ricoh?

Wellness

We are committed to providing you with a safe, healthy, and supportive work environment that helps you to achieve your every day goals both at work and at home. We continuously work to provide you with a well-rounded benefits package and other tools to support you in all areas of your life.

Flexible Work Options

We recognize that juggling all of the various areas of your life can be difficult. Therefore, we offer flexible work arrangements depending on business needs, which allow you to achieve a better work-life balance. These flexible work options include: flextime, telecommuting, job sharing, and part-time work.

Time-Off

Whether it is to relax on the beach, staycation with your family, or take time for yourself, we offer various time-off programs to support your needs. Some examples include vacation with pay and the option of purchasing additional vacation each calendar year, paid Family, Health & Personal (FHP) Days.

Development

We want to help you learn, grow, and achieve your full potential. We offer several programs for you to create your future with us. The programs include:

  • The Ricoh Learning Institute
  • Individual Development Plan (IDP)
  • Education Assistance Program

Rewarding your Efforts

Our compensation strategy is developed to attract and retain the best employees in the industry. Ricoh offers and contributes to a Retirement Plan (RRSP) and depending on the role, Ricoh also offers other compensation initiatives such as commission and bonus plans.

Ricoh’s “Be The Change” (BTC) Program offers monetary and non-monetary recognition for those who go the extra mile and exemplify The Ricoh Way.

Job Type: Full-time