Director's Administrative Assistant
Clerk Stenographer R11
An eligibility list may be established.
An excellent senior opportunity for a dedicated professional
Under the supervision of the Director of Integrated Programs, the position works in a fast-paced, operationally complex environment that involves time sensitive and sometimes politically sensitive tasks. The position will work with a wide range of justice, health and social service agencies, and other government and non-government organizations. The position ensures smooth transitional administrative processes between agencies, primarily located at the Downtown Community Court (DCC), with some support provided to the Drug Treatment Court (DTCV) and the Vancouver Integrated Supervision Unit (VISU). Highly organized and results oriented, you are capable of meeting deadlines associated with multiple projects. You are a skilled communicator, able to work effectively with both internal and external stakeholders.
Vancouver’s Downtown Community Court (DCC) is one of the strategic priorities of the Ministry of the Attorney General and Ministry for Public Safety and Solicitor General for achieving an effective criminal justice system. The DCC is located in Vancouver’s Downtown Eastside (211 Gore Ave) and brings together Justice, Health and Social Services to improve our response to crime. The Judiciary, Court Services, Community Corrections, Crown Counsel, Defence Counsel, Vancouver Coastal Health, Ministry of Employment and Poverty Reduction, Vancouver Police Department, Native Court Workers and Counselling Association of BC, Provincial Health Services Authority (Forensic Psychiatric Services Commission), BC Housing, and Community Safety and Crime Prevention (Victim Services), have committed to working as an integrated team. The DCC will also work with the community and our non-justice partners to improve supports to people coming through the court.
The Drug Treatment Court of Vancouver (DTCV) is a specialized court that provides an alternative approach to the mainstream court process for individuals who commit criminal offences to support their addiction to cocaine, heroin, or crystal methamphetamine. DTCV is a voluntary 14-month intensive day treatment program, which supports participants with an integrated team comprised of staff from Community Corrections, Vancouver Coastal Health and Ministry of Social Development and Poverty Reduction.
The Vancouver Integrated Supervision Unit (VISU) is a sentencing option for those clients on a supervised court order with mental health and behavioural challenges. VISU is a unique integrated team with partnerships between the Corrections Branch (PSSG), Health (VCHA), the Forensic Psychiatric Services Commission (FPSC) and the Ministry of Social Development and Poverty Reduction (MSDPR).
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Nicole.Hermansen@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
Secondary school graduation or equivalent.
Combination of secretarial/administrative support experience, education and/or training. Preference may be given to applicants with 3 or more years of combined experience, education and/or training.
Experience supervising staff. Preference may be given to applicants with 6 months or more of supervisory experience.
Experience/training in accounts payable and financial administration.
Experience organizing meetings, preparing agendas, recording and distributing minutes, and assisting with scheduling appointments.
Experience working in an office setting.
An equivalent combination of education, training and experience may be considered.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Review Act Check (CRRA) and Enhanced Security Screening will be required.
Cover letter required: NO - Please do not submit a cover letter as it will not be reviewed.
Resume required: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire: YES (COMPREHENSIVE) - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.