Administrative Assistant

College of Naturopathic Physicians of British Columbia - Vancouver, BC (30+ days ago)

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About Us:

The College of Naturopathic Physicians of British Columbia licenses and regulates naturopathic physicians in B.C. We protect the public by ensuring that naturopathic physicians practice safely, ethically, and competently.

We are located on Robson Street a block and a half away from the Vancouver City Centre Station. Recently we moved into bright, open, and newly renovated offices; and we are an energetic group of outgoing people.

For more information about us, please visit www.cnpbc.bc.ca.

About the Job:

Responsibilities:

Administrative Assistant Duties: The College maintains both electronic and physical files. It also provides naturopathic physicians with an online self-service website for managing their practice information. We are looking for someone who keeps their work organized, neat, and tidy; who is methodical; who pays attention to the details; and who can handle confidential information. You will help to manage these files and keep them in order. You will also assist naturopathic physicians with using and troubleshooting the self-service website.

Providing Regulatory Support: The College administers entrance examinations, processes registration/licensure as well as certification applications, maintains continuing education and practice review requirements, and issues permits for health profession corporations. We are looking for someone who is happy and eager to assist our Regulatory Officer and our Director of Registration and Policy with these matters. You will assist in preparing exam documents and processing exam results. You will assist in processing registration/licensure as well as certification applications and in guiding applicants through the process. You will assist in administering the College’s continuing education program and practice reviews. You will process health profession corporation applications and renewals.

Providing Committee Support: The College has several different committees that are responsible for the matters mentioned above. We are looking for someone who has experience supporting committee meetings. You will collaborate with other administrative staff to schedule meetings, order meals, draft the agenda, compile and print materials, take minutes, and draft reports. This will require attendance at these meetings, some of which are held in the evening.

Receptionist Duties: The College interacts with over 700 naturopathic physicians in B.C., as well as with the government and other organizations. We are looking for someone who is professional, knowledgeable about the College’s rules, helpful, patient, and clear. You will greet people when they arrive in the office, and answer and direct phone calls – taking messages when necessary.

What We Offer:

Challenging and interesting work in a supportive, respectful, and friendly setting.

Competitive remuneration and benefits.

About You:

You have experience with all the responsibilities listed above.

You have strong computer skills, and can adapt to new software.

You always use your common sense.

You are a self-starter and have a problem-solving mindset.

You have strong written and verbal communication skills.

You are reliable, accurate, and can handle a busy workload.

You have education, training, and/or experience in a legal environment. Customer service experience would also be an asset.

Position Type: Full-time

Job Type: Full-time

Experience:

  • customer service: 1 year (Preferred)
  • administrative assistant: 1 year (Preferred)

Location:

  • Vancouver, BC (Preferred)