Instructional Support Coordinator

University of Waterloo - Waterloo, ON (30+ days ago)

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Overview:
To provide assistance to the course instructor(s) by managing the administrative aspects of running a course and provide continuity and consistency from term to term. The administrative aspects that an Instructional Support Coordinator (ISC) manages include providing advice to instructors regarding course specific practice and university/faculty policies and procedures, managing temporary employees, coordinating course operation activities, and maintaining course information repositories and archives. Except for the entry level, ISCs take an important role in teaching CS courses.

Responsibilities:
Manage team of Instructional Support Assistants (ISAs), Instructional Apprentices (IAs) and Teaching Assistants (TAs)

Schedule duties for ISAs, IAs and TAs
Provide day-to-day support and supervision for ISAs, IAs and TAs
Provide course specific and service training
Evaluate performance of ISAs, IAs and TAs
Supervise and evaluate co-op work term reports
Provide feedback on initial employee budgets
Allocate employees for proctoring exams

Provide support services to course instructors

Handle and report academic discipline problems such as cheating cases
Arrange and conduct weekly course meetings
Posting and printing course-related materials, including managing deadlines
Maintain course account and web pages
Organize exam proctoring and marking
Manage computing resource and associated permission requests
Provide periodic updates about student progress (grades, feedback)
Provide feedback and continuity from previous offerings of the course
Distribute/post course resources (texts, handouts etc)
Provide knowledge and interpretation of university/faculty policies and procedures

Provide academic service to students

Consult with students regarding course administration
Report/handle requests for exception (e.g. illness, death in family)
Report/resolve midterm and final exam conflicts; arrange exam seats
Manage exams and scheduling for students writing exams with AccessAbility Services
Report hardware and software problems associated with course content and course administration

Manage grading activities associated with one or more courses

Distribute solution sets and marking schemes for assignments and exams
Organize and/or supervise the printing and marking of assignments which may include leading marking meetings and arranging rooms
Generate, maintain, and archive mark lists
Compute final grades according to instructors’ guidelines
Assist in grading of exams and assignments
Manage the grade appeal/revision process
Submit final grades to Quest
Post solution sets and grades as required
Provide setup and support for assignment submission/marking systems

Provide course instruction services

Prepare instructional material according to guidelines set out by the course instructor/outline maintainer
Assist with creation of marking schemes and solution sets for assignments and exams as determined by the instructor
Facilitate development of assignments, quizzes, exam questions
Assist with preparation of course outlines
Provide feedback on changes to course materials
Archive grades and course-related materials according to retention policies
Ensure resources are available for tutorial and review sessions
Be a course instructor for an on-campus or DE course

Qualifications:
Bachelor or Master’s Degree in Computer Science or related discipline
University level teaching ability or experience, combined with knowledge of various hardware systems and software applications used in support of teaching
Supervisory experience
Experience in recruitment and training of employees would be a definite asset
Proven interpersonal skills to deal effectively with a wide range of individuals, occasionally in contentious situations
Demonstrated ability to work independently with minimal direction and as a team member in a busy and varied environment with deadlines, changing priorities and large volumes
Intermediate experience with Microsoft Office suite
Knowledge of current computer hardware and software applications used in an undergraduate computer science or engineering environment. Some examples include:

Operating Systems: Mac, Windows, Linux
Programming Languages: Racket, Python, C/C++
Applications Software: MS Office, FileMaker Pro, Adobe Acrobat Pro, applications for assignment submission and testing (e.g. Marmoset, MarkUs)
Role may involve occasional travel
Role may involve some evenings/weekends