HR/Admin Coordinator

Advanced Intelligent Systems - Vancouver, BC (30+ days ago)

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Burnaby, BC

HR/Admin Coordinator

Full-time, Permanent

We are looking for a Human Resources (HR) & Administration Coordinator to undertake a variety of HR & administrative duties. You will facilitate daily HR functions like keeping track of employee records and supporting the interview process. Your role involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics. You are also responsible for the administration tasks for the business team.

The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. He/She will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department and the organization.

PRIMARY RESPONSIBILITIES:
Manage all internal and external HR related inquiries or requests
Maintain both hard and digital copies of employees’ records
Support the recruitment process by identifying candidates, performing reference checks and issuing employment contracts
Assist with performance management procedures
Schedule meetings, interviews, HR events and maintain agendas
Coordinate training sessions and seminars, Organize company events
Perform orientations and update records of new staff
Coordination of both onboarding and offboarding
Produce and submit reports on general HR activity
Keep up to date with the latest HR trends and best practice
Assist with payroll and Adhoc HR projects
Advise senior management and employees on all HR and Safety matters
Monitor and track staff overtime, sick days, vacation days and absenteeism
Facilitate workgroups, teams, and meetings within a positive environment
Administration of extended health benefit programs & employee stock options
Prepare essential documentation, including memos, reports, and other forms of communication
Maintains and organizes meeting schedules
Act as the organizational receptionist and receive calls
Regularly check and maintain record of necessary office supplies
Book air tickets or hotel for business trips
Other reports, projects and tasks as assigned by the Director of HR/Accounting and Senior Management

REQUIRED SKILLS AND EXPERIENCE:
Proven experience as an HR coordinator or relevant human resources/administrative position
BSc/BA in Business Administration or relevant field; additional education in Human Resource Management will be a plus
HR Designation (CHRP) is an advantage
Outstanding communication and interpersonal skills
Superb organizational skills, the ability to multitask, and meet tight deadlines
Proficient MS Office Skills
In-depth understanding of sourcing tools, like resume databases and online communities

OTHER INFORMATION:
Application Closing: Open until filled

Job Types: Full-time, Permanent

Experience:
human resources: 3-5 years (Required)

Education:
Bachelor’s Degree (Required)

Work remotely:
No