Host/Administrator

CaraCo Development Corporation - Gananoque, ON (30+ days ago)

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Purpose

This position is responsible for the sales centre and its internal and external client relations. They must always maintain a welcome atmosphere and professional appearance of the sales centre .

Key Responsibilities/Duties

  • Open and close sales centre.
  • Acknowledge and greet clients.
  • Check and manage email accounts.
  • Answer phone promptly, transfer phone calls, take messages and respond to voicemails
  • Register clients, update client contacts information, prepare and send the daily report including sales and traffic summaries for the day.
  • Present development to clients using touch screen technology
  • Provide basic knowledge and answer questions regarding the condominium project.
  • Accept and sign for packages, arrange for courier pickups and distribute mail.
  • Maintain a clean, full stocked and well -organized work area.
  • Prepare the agreement of purchase and sale along with any applicable amendments that are in addition to the agreement
  • Process and record cheques and mortgage approvals
  • Process and track rescissions
  • Prepare the agreement to co-operate for outside agents, ensuring the commission percent is correct
  • Maintain accurate sales files and copies of everything pertaining to each transaction both electronically and physically
  • Record all pertinent information for each transaction and manage the Price List and Closing
  • Coordinate sales events by preparing marketing materials, RSVPs, and other prep work as may be required.
  • Report to reflect current project status at all times.
  • Follow up with Purchaser/Agents for any outstanding cheques and mortgage pre-approvals.
  • Tracking and implementing price increases
  • Update Feature sheet to reflect status of the project
  • Set up and organize presentations and events for sales.
  • Mass mailing to the purchaser to keep them updated regarding the project
  • Maintaining a site deficiency report, following up to ensure items are fixed (no burnt out lights etc.)
  • Maintain services (internet, Toshiba printers, touch screen tv’s, Info package inserts)
  • Maintain timesheets and work schedules for everyone working in the office
  • Coordinating with the Developer as required, fulfill any requests they may require.
  • Cordinate with the marketing and P.R companies as required.
  • Organize marketing floor plans for inventory and efficient package making and ordering floor plans.

Qualifications

  • The ideal candidate will be detail-oriented and have ability to multi-task.
  • Perform efficiently and productively in a fast-paced environment.
  • Exhibit enthusiasm and possess excellent customer service skills.
  • Skilled with technology and comfortable with Mac or PC Computers; Excel including formula’s, Microsoft Office, Word, Printers and Copiers.
  • Comfortable using Smart Phones, Social Media and Touch Screen Presentations.
  • Enjoy working with people and possess a friendly and outgoing personality.
  • Excellent communication skills and punctuality are vital.
  • Knowledge of Gananoque and the surrounding area is required.

Working Conditions

  • This position involves the risk of prolonged sitting and repetitive strain injuries
  • Available to work a schedule of 3-4 days per week (flexible hours) , weekends are mandatory.
  • Must be able to commute to the sales centre in Gananoque for the duration of the contract.
  • Contract will run until to September 20, 2019.
  • Job Type: Temporary
  • Salary: $15.00 to $17.00 /hour

Job Type: Full-time

Salary: $15.00 to $17.00 /hour

Experience:

  • Administration: 1 year (Preferred)
  • Customer Service: 1 year (Preferred)