We're hiring an Administrative Assistant for our client who is a large pharmaceutical company. This is a five-month contract.
About this role
Provide administrative support to the Country Quality Head and the entire Quality team
Maintain and/or update master documents
Plan and organize the team meetings and other internal and external events, and draft the minutes
Follow-up with budget forecasts/plans, including tracking of departmental expenses incurred Reconciliation of CoA with PO and invoice (Three-Way-Match).
Initiate POs and approve expenses allowed at his/her level of approval
Create and update documents, folders, binders, etc. pertaining to the Quality activities
Assist the Quality Head in case of internal and external audits/inspections (logistics, invitations, agenda, minutes, etc.)
Participate in the preparation of Regulatory documentation needed for Health Canada Contribute to the Archiving system as per Good Documentation Practices (GDPs) and according to corporate and Canadian requirements
Archive Quality documents
Participate in special projects
Provide administrative support
Revise, correct, translate procedures, and work with the North America Quality team for the revision and management of local SOPs in GEODE+
Maintain CVs, Job descriptions and Curricula for the Quality group
Validate local curricula and assign SOPs with the North America Quality team
Act as the system administrator for the PHENIX System (Change Control, Events and CAPA)
Maintain records for individual and group training activities, and ensure proper filing of training records.
College Diploma in Administration, Secretarial is ideal
Bilingualism is a must, spoken and written English and French
2 years of experience as an Administrative Assistant in a Quality department, it could be in a manufacturing / packaging site or a laboratory, a pharmacy
Proficiency in Office Suite, Power Point
Planning, organizational skills
Excellent time management and project management skills
Attention to detail
Ability to work in a team environment
Good communication skills (verbal and written)
What we offer
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