Project Coordinator, PMO (Project Management Office)

Conservation Halton - Burlington, ON (30+ days ago)

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Project Coordinator – PMO (Project Management Office)
Permanent, Full Time

Conservation Halton protects, restores and manages the natural resources in the Halton watershed, but we have grown to become so much more. Today, we protect our communities and conserve our natural environment through planning, education and recreation and support our partners in the creation of sustainable communities within our watershed. Our strategic plan, Metamorphosis, continues to drive us to embrace more innovative ideas to communicate and collaborate more effectively, create the capacity for us to form new partnerships and position us to become leaders in conservation. We are looking to build our team with the kind of inspired, ambitious people that aren’t satisfied with the status quo, that see the opportunity in every challenge, are driven by measurable results and thrive in a busy work environment. If you are looking to join an environmentally-focused, socially-conscious community organization, then we are looking for you!

Your Opportunity
The Project Coordinator – PMO is responsible for applying an innovative approach to supporting the diverse work of the Project Management Office at Conservation Halton. As a key member of the team, this role is responsible for tracking all projects supported by the PMO, developing and maintaining the required information resources, infrastructure and framework to support the team, and provide administrative support to the department, with the objective of fostering corporate consistency and memory.

Provide leadership in information management, corporate memory, project management tools and support to the project management functions of the PMO, supporting project planning, execution, budget, project status information and timeline management.
Provide property (lands) and asset information support. Develop and management of digital files for all CH property (lands) and provide support for the corporate asset management program including asset management inventory.
Administration of the PMO including, tracking projects and programs (such as budget variances, milestones etc.), developing and ensuring continuity and use of processes.
Provide advice on identifying new project management tools to improve and modernize the PMO and support the seamless implementation of new tools.
Support of all PMO projects coordinating the annual review and renewal of the projects and ensure compliance with project management practices
Responsible for the corporate memory of the department, ensuring record retention and management, and ensuring accurate document management at all stages.
Provide limited administrative support to the Senior Director of Corporate Services, which may include calendar management, meeting schedules, minute taking and support of the documentation of processes throughout the team.
Manage confidential and sensitive information as it relates to project updates and meeting updates
Work with project managers to complete annual budgets, 10-year capital framework/process, tracking budgets, budget variance analysis and projections at a departmental level.
Working with the communications team to support the development of verbal and written responses to customer service inquiries/communications from public, community partners, and stakeholders on behalf of PMO.
Organize strategic planning sessions, communicate follow-ups and integrate goals and objectives from participants to compile final strategic plan.
Prepare monthly and annual statistical reports (i.e. dashboards) for Board, Conservation Ontario, Escarpment Country, Accountability Reporting, and for other departments.
Other duties as assigned by the Senior Director of Corporate Services.
Your Qualifications
Diploma from a recognized Community College in Business Administration or related field.
2 – 3 years of administrative, project management and/or information management or equivalent experience.
Ability to understand and develop project budgets, grant proposals and develop permit applications.
Some understanding of park infrastructure and ecosystem restoration projects.
Evaluation, organizational, and time management skills to forecast and plan workloads.
Experience in project management and using project management tools.
Valid Ontario Driver’s License.
Analytical skills to identify the nature, urgency, and destination of correspondence and retrieval of information.
Problem solving and research skills.
Strong communication skills both verbal and business writing skills
Strong computer skills: Microsoft Word, Excel (able to use macros), PowerPoint, Outlook and proficiency with Microsoft Project preferred.
Superior customer service skills.
A team player with the ability to foster and sustain effective working relationships with internal and external stakeholders
Your Reward
Starting at $54,163 per year based on a 35-hour work week
You will join the organization at one of the most exciting times in our 60-year history
You will have the opportunity to work with a solutions-focused team, and to develop your skills
You will work for an organization that places tremendous value on the professional and personal development of its employees
Competitive salary
Free access to Conservation Ontario parks
Season passes and lift tickets for the Glen Eden ski hill
Generous discounts on Conservation Halton services, food and merchandise
Our Core Values

Be Respectful: Respect one another, celebrate diversity, and embrace new ideas.
Be Adaptable: Change is constant. Channel your passion, be innovative, and focus on results.
Be Collaborative: Share your knowledge, listen to understand, and always communicate clearly.
Be Sustainable: In everything you do, think conservation.
Be Accountable: Uphold your integrity, demonstrate measurable progress, and strive for excellence.

To Apply
Please email your application to by September 30th, 2019

Your application should include:
A one page cover letter, and your resume in one pdf document
Reference your name and the position title in the subject line
In the body of your email, please indicate where you heard about this opportunity

We thank all applicants for their interest however only those selected for an interview will be contacted.