Financial Coordinator - Development Charges, Systems & Policies

City of Hamilton - Hamilton, ON (30+ days ago)

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About the City of Hamilton

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

JOB POSTING

JOB ID #: 16394

Financial Coordinator - Development Charges, Systems & Policies
Corporate Services
Financial Planning Administration & Policy
City Hall

NUMBER OF VACANCIES: 1 Full-Time Regular

UNION/NON-UNION: Non Union Mgmt Professional

HOURS Of WORK: 35.00 per week

GRADE: 4
SALARY/HOUR: $38.150 - $44.620 per hour
  • Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
STATUS/LENGTH: Permanent

Job Description ID #: A11651

SUMMARY OF DUTIES

Reporting to the Supervisor, Development Charges, Programs & Policies, the Financial Coordinator – Development Charges, Systems & Policies provides support and input into financial analysis, scenario analysis and sound strategic advice in the management and monitoring of the Financial Portfolio’s capital and operating budgets as well as provides input and analysis over the Financial Portfolio’s long - term capital budget and plans, multi-year operating budget and plans, financial and applicable tax policies.

The Financial Coordinator also supports the development of financial analysis and tracking to support informed decision-making of the Financial Portfolio’s inter-program or service-specific policies and priorities as well as is responsible for the delivery of financial and technical support to the Supervisor and Senior Financial Analysts.

GENERAL DUTIES

Supports the evaluation of identified recommendations for improvements in various Capital Budget areas by providing information and data on performance.

Supports in the research, development and formulation of recommendation for both short and long term fiscal strategies, and finance/budgetary policies in accordance with City strategic directions, guidelines and requirements of Provincial Legislation.

Provides support in monitoring operating budget performance by ensuring information is entered in a timely and accurate manner and the variances are accurately reported and communicated.

Provides support in the preparation and publication of the City of Hamilton’s annual Operating Budget and related presentations/reports.

Provides relevant information inputs and date for the City’s utility rate and tax policies.

Supports the development of cost benefit analysis studies, project evaluation tools and assists departments/divisions in providing timely and accurate information

Support the research and development of recommendations into City’s ten year Capital Budget financing strategies in accordance with City policies and guidelines and the requirements of Provincial Legislation.

Responsible for the effective, timely and accurate management and posting of all applicable journals as well as ensures all reconciliation activities are accurate and are done in a timely manner.

Assists in the preparation and publication of the City of Hamilton’s ten year Capital Budget as well as the Operating Budget along with related presentations / reports.

Assists by providing relevant information and analysis into cost benefit studies, exception reporting, project evaluations as well as supports the monitoring capital impacts long and short-term.

Support the development of policies and procedures for planning, preparation, monitoring, and controlling capital/operating budgets.
Participate on cross-departmental teams, and regularly acts as corporate support in discussions on development policy issues.

Researches information and investigates and responds to inquiries from staff, the public, other City departments, government and other outside agencies.

Provides support in researching issues of compliance with Provincial and Federal statutes and regulations and municipal by-laws and policies.

Assists in the preparation and analysis of reports from the Budget software on workforce planning. These reports detail potential changes (actual and budgeted expenditures) to confidential information regarding salaries, wages and benefits.

Assists in the maintenance of the HR module within the “City’s Budget Software” as well as oversees the implementation and validation of job codes, pay grades, benefit factors, Job Evaluation adjustments, etc.

Responsible to support the development, approval and maintenance of all related policies and procedures.

Liaises with program staff with respect to daily cash application, credits and general accuracy of various accounts.

Assists in research and development regarding Development Charge policies, by-laws and related Development Agreements.

Adheres to service level agreements via the division’s financial and administrative functions.

Prepares and monitors Federal/Provincial Subsidy Claims and reviews required submissions for Federal and Provincial Ministries and other outside agencies.

Implements and monitors Federal, Provincial and Municipal funding agreements and contracts within various outside agencies.

Composes correspondence to other City departments, internal staff, outside agencies and other levels of government.

Performs other duties as assigned which are directly related to the responsibilities of this position.

QUALIFICATIONS:
1. Advanced knowledge of accounting, budget and related financial procedures normally acquired through the completion of a University Degree in Business Administration, Commerce, Economics or an equivalent combination of education and relevant work experience.

2. Previous related experience to acquire competence in analyzing current, capital, reserve and balance sheet accounts. Must have an understanding of and be able to interpret financial statements. Progressively responsible experience in a unionized municipal environment would be an asset.

3. Advanced knowledge of computer software applications, budget systems and related emerging trends and related systems with a demonstrated ability to conceptualize problems, build complex computer models and recommend appropriate solutions and/or responses.

4. Demonstrated ability to communicate both orally and in written form with varying audiences including management, peers, staff, other levels of government and the public.

5. Must be detail oriented and have developed analytical, organizational, time management and customer service skills to function effectively in a deadline sensitive environment.

6. General knowledge of municipal capital and operating budget planning and reporting.

7. Strong understanding of the automated environment, with working knowledge of Word, Excel, PowerPoint, Outlook, PeopleSoft, other equivalent budget systems and software.

8. Working knowledge in the development and management of policies and procedures.

9. Demonstrated knowledge and experience with PeopleSoft would be an asset.

10. Good knowledge and understanding of statutes and regulations relevant to the department/section.

Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants

The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.