Office Manager/Bookkeeper & Sales Support Coordinator

Marberg Staffing - Toronto, ON (30+ days ago)

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Office Manager-Bookkeeper/Sales Support Coordinator-Marketing Firm

Job Type: Full Time-Permanent

Job #553

Responsibilities-Office and Facilities Administration

Receiving and directing calls to Account Executives
Responding to email and mail inquiries
Purchasing office supplies; arranging for trades services. maintaining boardroom and kitchen, additional facilities maintenance as required
Maintaining and arranging for service to computers, printers, photocopiers, telephony etc.
Administer Employee Health Benefits Program
Manage Employee Vacation schedule

Financial/Bookkeeping Administration

Bi-weekly payroll administration-liaise with Ceridian
Accounts Payable and Receivable
T4 Slips Preparation, working with Ceridian and external accounting firm
HST administration
Maintaining commission schedule
Management of Petty Cash
Administration and record keeping for Donations
License Renewals

Sales Support:
Preparation of client presentation material: PowerPoint presentations, Excel reports, Word reports
Maintaining Client Relationship Management Database
Coordinate shipping of sample orders
Additional correspondence and scheduling using MS Word, Outlook as required

Qualifications:
5+ years comparable work experience
Advanced MS Office: Word, PowerPoint, Excel, Outlook
Superior written and verbal communication skills; excellent business writing skills
Strong financial administration skills and experience; aptitude with numbers
Excellent time management skills
Excellent interpersonal skills to liaise with wide range of business contacts at all levels of seniority
Excellent judgement and discretion to work with confidential information
Polished, professional phone manners and demeanour
Experienced in the day to day running of a small office, supporting a sales team both internally and out of the office

Excellent career opportunity. Benefits. Stable, friendly and professional work environment. Easy access location on TTC line.

We thank all applicants for their interest but wish to advise that only those selected for an interview will be contacted.