Program Manager

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:

Vancouver - Hospital Site

Employment Group:
Management&Professional (AAPS)

Job Category:
Educational Programming

Classification Title:
Educ. Programming, Level C

Business Title:
Program Manager

Faculty of Medicine

Faculty Development

Salary Range:
$72,128.00 (minimum) - $86,587.00 (midpoint) - $103,910.00 (maximum)

Full/Part Time:

Desired Start Date:

Job End Date:

Funding Type:
Budget Funded

Leave Replacement

Closing Date:

Available Openings:

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary

To work closely with the Assistant Dean and Associate Director of Faculty Development in professional planning, designing, developing, coordinating and implementing educational programs, publications, and evaluations. This role will require conducting needs assessment and developing corresponding program offerings, preparing long range plans for implementation of educational activities and venues, development of appropriate instruments and databases for recording participation, marketing plans and program evaluation. This position will require ongoing personal development to acquire the background familiarity, knowledge, and skills required.

The normal work environment for this position includes the Office of Faculty Development and facilities at City Square Mall and Vancouver General Hospital. Workshops and events may also take place in various buildings on the UBC academic and clinical campuses. Evening and weekend attendance at instructional activities may be required. May be required to attend meetings/conferences outside of Vancouver.

Organizational Status

This position reports to the Associate Director, Faculty Development and works closely with the Assistant Dean, Faculty Development

Work Performed

Program Development
  • Coordinates the development of formal and informal programs to assist teachers and preceptors in remediating areas in need of improvement;
  • Independently conducts needs assessment to aid in program/curriculum design;
  • Leads the design, develop, implementation and evaluation of a comprehensive faculty development curriculum to meet the needs of a variety of educators in the undergraduate medical education, postgraduate medical education, and health professions programs;
  • Redesigns existing programs to better meet educational goals;
  • Participates in the continuous quality improvement cycle for faculty development programs;
  • Plans, develops, co-ordinates, implements and manages educational activities such as workshops, seminars, consultations, presentations and lectures (designing brochures, procuring and arranging venues, recruiting instructors, writing communication);
Program Management
  • Liaises with educational consultants and subject matter experts to aid in the design and delivery of faculty development offerings;
  • Manages program support staff including administrative support, and education staff (e.g. instructional designer);
  • Works collaboratively with program leadership, program directors and staff to support the adaptation and adoption of faculty development programs;
  • Coordinates proper tracking of accreditation standards related to faculty development (e.g. program comparability, faculty support, program design,etc.);
  • Leads the design and implementation of program evaluations and research projects, including data collection, analysis, and reporting
  • Develops and manages faculty development budgets for some program areas (forecasting, proposals, budget reconciliation etc);
  • Responds to enquiries and concerns from workshop instructors, faculty, staff and participants
  • Perform other duties related to the requirements of the job
Coordination, Marketing and Promotion
  • Acts as an advisor and information resource regarding program related issues;
  • Coordinates with program leaders to support the development and implementation of faculty development offerings;
  • Supports the development on technology-enabled faculty development resources for programs;
  • Prepares and writes reports for Office of Faculty Development's contribution to the educational mission;
  • Plans, develops, co-ordinates, implements and manages event marketing, registration, preparation, implementation, follow up and evaluation;
  • Liaises with counterparts in other Canadian universities in the development of pedagogical tools for the delivery of educational programs
Supervision Received

This position reports to the Associate Director, Faculty Development.

Supervision Given

Responsible for the supervision of other Office staff, including CUPE 2950 support staff, and junior level M&P instructional Designers/Educational Coordinators.

Consequence of Error/Judgement

This position is required to exercise superior judgement and initiative in decision-making, as new programs are being designed, developed and delivered. The majority of tasks are performed independently with minimal supervision. A high level of confidentiality and sensitivity is required in dealing with faculty evaluations, concerns, budgets and professional development. Tact and sensitivity are required in communicating with faculty, staff and faculty developers.
Error in the performance of this position will have a negative impact on the administration of the programs, operations and personnel, as well as the reputation of the Office of Faculty Development, Faculty of Medicine and the University of British Columbia. Inappropriate or incorrect decisions, poor judgment, and/or problem solving may also result in needless hardship and administrative burdens for the Office.


Master's degree in Education. Master's degree in Education. Master's degree in Adult Education, Psychology, Educational Psychology or an equivalent combination of education, training and management experience, preferably in an educational environment. Minimum of six years experience or the equivalent combination of education and experience. Experience in program development and database management, preferably in an educational environment.
High degree of initiative in self-directed improvement and willingness to learn about faculty development and curriculum renewal issues. Excellent oral and written communication, interpersonal, problem-solving and organizational skills. Ability to work independently and have the maturity required to deal with sensitive issues in a tactful and confidential manner. Must be able to use a Macbook or willing to learn. Word processing / computer experience required (Microsoft Word, Excel, Outlook, PowerPoint, Access). Adobe PageMaker, Adobe Photoshop, Macromedia Dreamweaver and literature searching skills an asset.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.