Accounting Clerk

Diverse Electronics - Saint-Laurent, QC (30+ days ago)

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Position: Accounts Payable Clerk

Job Summary

Reporting to the Assistant Controller, the AP Clerk is responsible for providing financial and administrative support in order to ensure effective, efficient and accurate financial and administrative operations. The incumbent is detail oriented and analytical. He/she will work closely with the Controller, Assistant Controller, purchasing (marketing) and the sales team.

Main Responsibilities:

Accounts Payable Responsibilities

  • Match receiving documents confirming prices and quantity to vendors’ invoices
  • Enter invoices in accounting system for payments ensuring correct approval, coding and matching
  • Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable)
  • Check vendor files for any previous payments
  • Process payments by either cheque or wire payment
  • Reconcile vendor statements against books
  • Respond to vendors inquiries in a timely and professional manner
  • Match invoices to cheques, obtain all signatures for cheques and distribute accordingly
  • Ensure compliance to Company policies and procedures
  • Audit and process credit card bills
  • File paid invoices
  • Reconcile monthly credit card outstanding’s

Reports

  • Produce Accounts Payable Listings for month end reporting
  • Produce Accounts Receivable Listings for month end reporting
  • Ad hoc reports

Other

  • Other administrative duties as required
  • Possibly replace receptionist at lunch several days a week

Qualifications

  • Entry level experience in accounts payable function
  • Comfortable working with computers & in an office setting
  • Excellent communication (verbal & written) in both English and French
  • Ability to maintain confidentiality
  • Intermediate Excel skills
  • Good interpersonal skills
  • Team player
  • Positive attitude
  • Full Time or Part time position would be considered

Job Types: Full-time, Part-time

Experience:

  • accounting: 1 year (Required)

Location:

  • Saint-Laurent, QC (Preferred)

Language:

  • English (Required)
  • French (Required)