Database Coordinator

University of Victoria - Victoria, BC (27 days ago)

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Have great computer and organizational skills? Want to explore a new career path? Join the growing Alumni & Development team at The University of Victoria as we expand to implement a five-year plan to grow our fundraising program from an average of $15 million per year to $25 million.

We are currently exploring new, exciting directions in Alumni & Development at UVic and have an immediate opening for a Database Coordinator to support the Central Development team, our Planned Giving and Estate Planning department and our Development Officers in the units and faculties around campus.

Alumni & Development is the division of the university responsible for creating strong relationships and building philanthropic commitment between the University of Victoria and its alumni and friends, promoting the UVic Edge, which is a combination of dynamic learning, vital impact and an extraordinary academic environment that can’t be found anywhere else.

The university's Alumni and Development team works in and with faculties and departments to identify opportunities where donors can be instrumental to enhancing the university's programs, research and student support. An opportunity is available for someone interested in learning about fundraising, including planned giving, and who wants to train our development officers in the latest computer database processes and procedures, help to update records and systems, and prepare reports to track fundraising progress.

The salary range for this position is:
Recruitment range: $47,978 - $53,999 starting salary determined by the PEA Collective Agreement.

Performance range: starting salary to max of $62,716 is available through annual performance increase.

Job Summary
Under the leadership of the Director of Fund Development (DOFD), the Development office works to advance the vision of the university by securing and increasing private sector funding for faculty/unit and campus initiatives by raising major and principal gifts from the university faculty and staff, and including, but not limited to, its alumni, friends and community members.

The Database Coordinator for Fund Development reports to the Director of Fund Development with a dotted line to the Manager of Planned Giving and Estate Planning.

This Coordinator provides primary advanced database support to the Director of Fund Development, the Manager of Legacy Giving and Estate Administration, and other faculty development staff ensuring the efficient operation and cohesiveness of the principal and major gift fundraising program. Responsibilities include preparing a variety of computer reports and materials, many of which are sensitive and highly confidential; interacting with development officers, deans, directors, alumni, major donors, volunteers, senior UVic executives, office administrators and students on matters relating to development; coordinating the Constituent Management Database, aka The Raiser’s Edge NXT (RE), as well as sitting on RE Design Committee.

The Database Coordinator is also responsible for coordinating RE NXT orientation and providing database training to new employees, and ongoing training to employees that includes database updates and changes in policies and procedures. The Coordinator interacts and assists with principal and major gift donors’ donations, events and meetings and also coordinates the donor pipelines. To this end, the Coordinator will be the unit’s key person for data integrity and database management issues representing the unit on database-related committees and working with the broader development team to ensure consistent business practices.

Job Requirements
This position requires an undergraduate degree plus a minimum of 3 years of experience in:

Advancement Services and/or Alumni and Development environments
Use of RE and related Blackbaud tools

An equivalent combination of education and experience may be considered.

Knowledge requirements include:
Expert knowledge of Blackbaud’s Raiser’s Edge NXT and Net Community
Expert knowledge of Microsoft Excel
Knowledge of the regulations, procedures, policies of the University the Office of the Vice-President External Relations and the Associate Vice-President Alumni and Development, the Association of Fundraising Professionals, the Canadian Association of Gift Planners, the Canada Revenue Agency, the Council for Advancement and Support of Education
Familiarity with prospect research
Project Management skills

Competency requirements include:
Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment.
Experience in effectively maintaining the confidentiality of highly personal and sensitive information.
Strong communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community, external agencies and donors.
Strong writing and editing skills.
Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis.
Ability to prioritize a large workload and deal with frequent interruptions.
Possesses a strong sense of urgency and follow-through
Ability to work under pressure and meet strict and often emergent deadlines

Assets or Preferences:
Experience gained in a post-secondary environment
Experience gained in a fundraising environment
Knowledge of Adobe InDesign and Photo Shop preferred
UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity.

Read our full equity statement here:

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact Belinda Fontes, HR Programs and Project Manager, at Any personal information provided will be maintained in confidence.

Additional Information
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