WSP is one of the world's leading professional services firms – made stronger with the recent creation of WSP E&I Canada Ltd., a wholly-owned subsidiary of WSP Canada Inc.
We have over 63,000 team members across the globe. In Canada, our 12,000 people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future. Our purpose is to future proof our cities and environments.
WSP E & I Canada Ltd. is hiring a Document Controller/ Project Administrator to join our team in Port Hope, Ontario. This position will report to the Quality Department.
The position is a full-time permanent position for a self-motivated, energetic, and organized individual to become trained in various aspects of our day-to-day operations related to document control, oversight of activities, resolving issues, reporting, team support, and other duties as assigned.
- We value and are committed to upholding a culture of Inclusion and Belonging
- Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
- Our Hybrid Work Policy - a combination of in-person and remote working, enables us to purposefully think of how we work, who we need to work with, and where the work should be done.
- A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
- Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
- Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
- A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.
We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
#WeAreWSP
- Ensuring the document control function is being performed in accordance with corporate and project specific procedures and project requirements in a timely and efficient manner
- Maintain and updated on regular basis the document management procedure and filing and records procedures for the project
- Participate in setup and maintenance of project drives, SharePoint, etc.
- Communicating effectively with appropriate disciplines; including, providing ongoing updates on status of work
- Storing, securing, revising, retrieving, distributing, and archiving project documents on daily basis
- Perform documents formatting and quality checks before final issue.
- Tracking; tracking all manner of project statistics and information. Organize, save, and report information to managers and team members.
- Invoicing; works with the project coordinators on timecards.
- Prepares reports as requested by project management.
- Meetings; plans and organizes project meetings and events. Responsible for generating meeting notes
- Administrative; organization and administrative duties as required.
- Represents WSP to clients, subcontracts, suppliers, and other internal groups.
- 3+ years of progressive experience or more in a Document Control / administration position.
- Strong skills with MS Office Packages – Word, Excel (proven experience in generating templates; formatting, familiar with formulas in Excel, etc.)
- Related education with a College Diploma from an accredited university is considered an asset but not require.
