Project Administrator

MDA Corporation - Richmond, BC (30+ days ago)

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Please review the job details below.

Manage the process and resources to deliver a compelling and compliant proposal on or before the delivery deadline.

Coordinate Proposal Team

Order and distribute/populate SharePoint
Participate in developing the proposal schedule with Bid Manager in order to ensure adequate review and production time
Communicate proposal schedule and status to Proposal Team and Support Departments
Set up and run Proposal Room if required
Coordinate review meetings (30%, 60%, 90%): ensure that the review copy is ready in SharePoint and labelled official review copy
Send out email with link to inform reviewers that the review copy is ready

Manage Proposal Production
Issue proposal number in Coordinators absence
Create a SharePoint folder, set up permissions for proposal team, populate with RFP, reference documents and other applicable documents
Establish how the proposal is to be packaged (eg. volumes, TOC if specified in RFP, cover letter, custom covers, binding, dividers, use of color figures, software packages, ancillary material such as videos) with the Bid Manager
Estimate word processing and art department requirements
Populate SharePoint with proposal templates
Arrange for custom covers, dividers color figures and/or ancillary material as agreed
Arrange for cover letter
Establish and implement the process of acquiring and incorporating subcontractor submissions and/or inserts
Coordinate the flow of all material through Word Processing, Art and the Print Centre
Ensure that the final copies are properly produced, including softcopy if required
Arrange for delivery of final copies through Shipping Department and/or electronic means as required.

Capture Centre

Capture Centre Setup proposals in SharePoint
Responsible to keep resources in SharePoint up-to-date
Prepare proposal files for Filehold archiving


Coordinate the flow of material through Word Processing, Art and the Print Centre Coordinate internal support departments to address visit requirements
Liaise with customers to address their requirements

Excellent organizational skills
Ability to work as a member of a team
Ability to meet deadlines
Ability to handle multiple tasks under pressure
Ability to be extremely flexible and able to handle crisis management

Proposal work demands extensive overtime during peak periods

Competitive Compensation and Benefits Package

MDA provides competitive compensation and benefits packages for its employees at its many locations. As a member of the MDA team, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection for employees and their families through health care plans, disability income protection, life insurance, and other employee benefits. The Company's retirement plans encourage employees to save for their future with a Company matching contribution in many locations.