Administrative Assistant (Contract)

MNP LLP - Kingston, ON (30+ days ago)

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Performance Expectations

  • Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence and deadlines
  • Courteously receive and screen all incoming calls and emails
  • Greet, assist and direct all visitors in a professional manner
  • Review, sort and distribute incoming and outgoing mail and couriers
  • Prepare, review and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
  • Assist in the preparation of regularly scheduled reports
  • Create, maintain and update spreadsheets
  • Fax, photocopy and scan documents as required
  • Assist with projects and in the creation of presentations, as needed
  • Record minutes at various meetings and distribute or archive them accordingly
  • Uphold electronic and paper filing systems
  • Coordinate and schedule internal and external meetings, appointments and travel arrangements
  • Manage and coordinate multiple calendars
  • Maintain and monitor office supply inventory levels and place orders as required
  • Develop a thorough understanding of internal programs and processes
  • Contribute to the development of new ideas and approaches to improve work processes
  • Participate in coordination of team social events

Credentials

  • Completion of related post-secondary education in administration is an asset
  • Two (2) to four (4) years of related administrative experience
  • Strong computer literacy including effective working skills of Microsoft Word, Excel and PowerPoint
  • Some travel may be required

Core Competencies and Personal Characteristics

  • Integrity – professional whose honesty, integrity, confidentiality and high ethical standards contributes to effective leadership and optimal business relationships
  • Energy – displays enthusiasm, optimism, drive and passion while maintaining a high level of productivity and a balanced lifestyle
  • Diversity – understands the importance of different backgrounds, perspectives and experiences and is respectful of individual differences
  • Communication – effectively expresses ideas and conveys information in business writing, conversations and interactions with others
  • Client Service Excellence – understands the importance of quality client service by being courteous, responding to client requests in a timely manner and monitoring satisfaction
  • Teamwork & Relationship Development – works collaboratively with team members in order to achieve a common goal and develops, maintains and strengthens relationships with others, both inside and outside the Firm
  • Accountability – takes responsibility for one’s own performance by setting clear goals and tracking progress against those goals; is highly organized and uses personal judgement and decision making
  • Flexibility – effectively manages multiple assignments, adapts to changing priorities and is able to work independently or as part of a team

Job Types: Full-time, Temporary

Experience:

  • administrative assistant: 1 year (Required)

Location:

  • Kingston, ON (Preferred)

Administrative Duties:

  • Scheduling
  • Answering and routing phone calls
  • Greeting visitors
  • Stocking supplies
  • Sorting and sending mail