Administrative Assistant - Central Region

TC Energy - Winnipeg, MB (29 days ago)

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Reference Code: 61550

Location: Canada (CA) - Winnipeg, MB
Job Category: Administration
Employment Type: Employee Full-time
Relocation Eligibility: This position is not eligible for our relocation program
Application Deadline: 02/05/2020

We all need energy. It warms our homes, cooks our food, gives us light, and gets us where we need to go. It also improves our quality of life in countless other ways. At TC Energy, our job is to deliver that energy to millions of people who depend on it across North America. And we take our job very seriously.

Guided by our values of safety, integrity, responsibility and collaboration, we develop and operate our facilities safely, reliably and with care for our impact on the environment. With our presence across the continent, our people play an active role in building strong communities.

We’re proud of how our hard work and commitment sets us apart and benefits society, every day. We’re looking for new team members who share our values and are ready to take on exciting challenges.

The opportunity

The Central Region Asset Reliability team is evolving to meet the needs of our growing business and we are expanding our presence in Winnipeg, MB to support our Canada Gas Operations.

We are seeking a self-motivated Administrative Assistant who will be reporting directly to the Regional Asset Reliability (RAR) Manager. The successful candidate has knowledge and experience in performing various office management duties and administrative support. In this position you must work collaboratively with team members in the Winnipeg Regional office and Central Region field sites, as well as other Administrative Assistants within the Canada Gas Operations department.

  • We anticipate filling this position locally, therefore this position is not eligible for domestic or cross-border relocation assistance.
What you’ll do

Provide direct administrative support to the Manager, Central Region RAR team as well as the Regional Director in addition to general support for the department when required
Responsible for all administrative tasks including taking meeting minutes, document/presentation formatting and editing, creating and managing SharePoint sites, filing systems and timesheets for the Manager and the department as required
Assist in the preparation, coordination, reporting and analysis of team budgets and forecasts using programs including Excel and SAP
Provide assistance to team members on company programs and processes, i.e. SAP, WebEx, Sailpoint, ServiceNow, LMS, MS Office
Planning and coordination of on-site and off-site meetings, schedules/calendars, conference calls and management of travel arrangements
HR Designate – onboarding of core employees, contractors, interns/summer students, change of status completions, maintain time entry
Manage and maintain confidential information
Prepare and submit expense reports for the RAR Manager and Regional Director as well as assisting the department when required
Provide backup and vacation coverage for other Associates in Canada Gas Operations
Provide support to the Central Region Regional Director as required
Assist with records management and filing for the department
Greet external vendors and clients and act as an ambassador and face for the TC Energy team
Other tasks as required

Minimum Qualifications

Requires high school diploma (or equivalent) or post-secondary certification or degree in Administration from a recognized institution
Diploma or Certificate in Administration from a recognized institution is an asset
A minimum of four (4+) or more years of progressive administrative experience
Proficiency with Microsoft Office suite (particularly Outlook, Word, PowerPoint and Excel) and other computer applications such as SAP, SharePoint, MS Teams and Skype
High level of self-motivation to work independently, excellent time management and organization skills
Ability to display consistent professionalism and work with a high discretion of confidentiality

Preferred Qualifications

Knowledge of SAP and FileNet (electronic filing systems) is considered an asset
Previous budgeting experience or understanding would be considered an asset
Excellent communication skills, both written and verbal with the capability to manage information and correspondence on multiple levels
Energetic individual who is a self-starter, has a willingness to help the team and an ability to learn and adapt quickly
Demonstrate ability and willingness to work positively with others in a team environment, strong team interaction and integration competencies
Ability to exercise initiative and prioritize work effectively

About our business

Our 57,500-mile natural gas pipeline network is positioned in two of the most prolific and lowest cost basins in North America – the Western Canadian Sedimentary Basin (WCSB) and the Appalachian Basin. Our systems are well placed to meet the continent’s growing demand for clean-burning natural gas by connecting the supply in these basins to important and growing markets across the continent. We supply more than 25 per cent of the clean-burning natural gas consumed daily across North America.

Apply now!

Apply to this posting by 02/05/2020 using reference code 61550. You must apply through our jobs system at jobs.tcenergy.com. Only applications submitted through our system will be acknowledged. Applications may be submitted using a mobile device or a desktop / laptop computer.

TC Energy is an equal opportunity employer.

Learn more

Visit us at TCEnergy.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

Thank you for choosing TC Energy in your career search.

  • Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or ladder.
  • Applicants must have legal authorization to work in the country in which the position is based with no restrictions.
  • All positions require background screening. Some require criminal and/or credit checks to comply with regulations.
  • TC Energy is committed to provide employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process. Applicants with disabilities can request accessible formats or communication supports by contacting careers@tcenergy.com.