Purpose of the Role
The Executive Assistant will be expected to organize and expedite the flow of projects and work through the Group Head and National Director, Practice Management office.
The key responsibilities of this role are:
Prepare documents with minimal direction, according to general precedents
Prepare Excel and other reports including gathering and summarizing data
Prepare Power Point presentations
Draft and/or prepare correspondence of a highly confidential nature
Complete administrative and clerical work as required
Establish and maintain digital filing system
Act as liaison between the Principals and various internal and external individuals at all levels
Recognize problems and abnormalities, and exercise judgment to resolve
Exercise initiative and judgment to relieve the Principals of administrative work
On occasion, may attend confidential meetings and prepares minutes
Plan Principals' schedules and organize all travel arrangements
Other duties as assigned
8 or more years of executive level administrative assistant experience in a legal or professional services environment
Bilingual in English and French, both verbal and written, is considered an asset
Excellent ability to be flexible and juggle multiple priorities in a demanding, high-pressured environment
Advanced level of skills and proficiency in MSWord, Excel, Outlook and Power Point
Excellent keyboard, dicta and proofreading skills
Excellent grammar, spelling and punctuation skills
Unquestionable ability to maintain confidentiality at all times and to work with sensitive and confidential information
Excellent interpersonal skills, including the ability to be politically sensitive and tactful
Exceptional organizational skills
Ability to pay attention to details and consistently produce a highly accurate work product
Ability to anticipate next steps required in work processes and tasks
How to Apply
We thank all applicants for their interest in this position, however, only applicants selected for an interview will be contacted.
Everyone at BLG is required to carry out the duties of their role while upholding the important principles of our respectful workplace policies, and treating everyone with respect, regardless of position. At BLG, valuing diversity and inclusion is key to a respectful workplace.
BLG is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
- Please note that relatives of current BLG employees and partners are not eligible for consideration.