Purchasing Manager

The Fairmont Hotel Vancouver - Vancouver, BC (5 months ago)

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Primary Location
: Canada-Vancouver-The Fairmont Hotel Vancouver
Employee Status
: Regular

Purchasing Manager (Operations Cost Controller)

Fairmont Hotel Vancouver is searching for a talented individual who has proven success in providing tactical support and leadership to multiple departments through cost management while ensuring exceptional service standards for maximized operating results and memorable guest experiences in a luxurious environment.

Hotel Overview: Fairmont Hotel Vancouver, known as the ‘Castle in the City’, with its chateau-style green-clad copper roof and gargoyles is an architectural landmark in the heart of Downton Vancouver that captures the hearts and imaginations of all who visit. A registered heritage property operating since 1939, the hotel symbolizes grandeur and timeless elegance. In spring 2019, Fairmont Hotel Vancouver completed a $75M, five-year multiphase revitalization project. With its prestigious address on Georgia Street, this castle is surrounded by a diverse arts community of galleries and theatres, a thriving shopping district, exhilarating nightlife and world class cuisine. Join our team and welcome our guests to extraordinary experiences at their home away from home .

Summary of Responsibilities:
Reporting to the Director of Finance and Business Support, the Operations Cost Controller requires solid communication, analytical, interpersonal and time management skills. The position requires a minimum of 3 years’ experience in Food & Beverage cost analysis and control complemented by a recognized certificate or degree in accounting and/or hospitality. Some courses towards accreditation by a professional accounting or purchasing body are also valued. The Cost & Operations Controller must be analytical, detail-oriented, and have the ability to reconcile and analyze purchasing and consumption data from several sources. This position will be responsible for managing the F&B/Purchasing system (Birchstreet) to ensure full compliance across all hotels in order to achieve maximum cost savings. In addition, this position is also responsible for the implementation and subsequent coordination of purchasing, store room and receiving policies and procedures. Expertise with Excel and other Microsoft Office features is essential .

Manage, track and control the Food and Beverage costs to achieve annual targets
Assist in the monthly inventory counts; ensure proper storage & establish and maintain a database for inventory stock including up-to-date pricing
Develop and monitor management information reports such as inventory turnover, Food and Beverage costs analyses, critical supplier list, etc.
Develop and update Purchasing and Stores internal controls
Ensure compliance of purchasing and procedural polices related to Food & Beverage and other divisions
Develop performance indicators for cost analysis and produce key timely reports to track cost savings and identify trends
Develop a system of key reports for the cost accounting and control function enhancements; analyze available data frequently and recommend alternative options to improve costs
Work closely with Directors / Department heads (General Managers, Directors of Finance, Operations, Food & Beverage, Rooms, and Executive Chefs) to ensure that policies and procedures are effective and practical in the hotel operation
Ability develop and update work flow procedures to ensure continuous improvements
Ensure the change orders are recorded and have the appropriate approval level
Identify cost reduction initiatives
Responsible for maintaining a central database of procurement contracts for goods and services; ensure timely renewals and issuance of notice as appropriate
Provide general support to other departments in terms of purchasing and cost savings
Ensure compliance with laws and all specific local requirements
Focus to work in a safe, prudent, and organized manner
Assist in the annual budgeting process by providing relevant cost data
Perform other duties as assigned

Store Room & Receiving
Manage existing Store Room & Receiving team and related performance
Manage day-to-day operations; ordering, storage and receiving control procedures
Manage vendor performance to meet service delivery objectives, ensuring product standards & quality requirements are met upon delivery of any goods
Evaluate the implementation of HACCP standard compliance
Coordinate loading dock occupancy with multiple parties (vendors, meeting planners, renovation / project team, business partners, etc.), building efficient schedules that address the needs of the building
Price all food and beverage storeroom requisitions and compute the following:
Establish and maintain a cost allocation transfer system for food and beverage supplies to the various departments
Summarize these transactions for each financial period close
Coordinate, attend and monitor all food and beverage physical inventories to ensure accuracy
Verify, extend and tabulate the above inventories and prepare monthly inventory adjustments journal entry
Purchasing System Control
Manage the F&B/Purchasing system (Birchstreet) to ensure full compliance across all departments in order to achieve maximum cost savings
Fully implement the roll-out of Birchstreet modules (inventory module & recipe costing module)
Develop and implement purchasing and procedural policies
Maintain purchasing records, reports and price lists
Analyze purchasing and consumption data in order to identify cost savings opportunities, and develop subsequent plans to exploit these opportunities
Develop measurable cost savings goals and initiatives; working closely with Directors & Department Heads to ensure that policies and procedures are effective and practical in the hotel operation

Physical Aspects of Position (included but not limited to)

Frequent sitting throughout shift
O ccasional lifting and carrying up to 50 lbs
Occasional kneeling, pushing, pulling, lifting
O ccasional ascending or descending ladders, stairs and ramps

Minimum 3 years’ experience in a F&B supervisory / managerial role
Thorough working knowledge of all corporate policies and procedures as they relate to Food and Beverage control, storage and receiving of goods
Ability to analyze data and trends and create strategies for improvement, willing to take risks
Results oriented with the ability to be flexible and work well under pressure
Willingness to work a flexible schedule and to accept assignments on a need basis in order to promote teamwork
Excellent interpersonal and communications skills
Proven ability to adapt to changing priorities and to multi-task
Possess vision and ability to lead and motivate colleagues to consistently achieve goals and improve on existing product and services
Highly organized, goal and results oriented person
Analytical skills, strength as a developer and a leader of others, creativity, and strong planning skills are essential for this position

Vis a Requirements: Must be legally eligible to work in Canada. The hotel is unable to assist candidates in obtaining Canadian work authorization.

Why Work for Accor?

We are 300,000 experts committed to reinventing hospitality with unique and unrivalled experiences within our addresses.We’re so much more than hotels— We are a worldwide Augmented Hospitality leader. W e’re creating innovative lifestyle experiences, whether you live, work or play. Blaze your own trail from 30+ hotel brands, restaurants, nightclubs, spas, co-working spaces, and tech start-ups.

To connect with us, please visit careers.accor.com.

Job Level
: Management / Supervisory
: Full-time
: Day Job
: Yes, 10 % of the Time
Closing Date
: 09.Mar.2020, 9:29:00 AM

Job Number: