Secretary 2 - Facility Management

Health Sciences Centre - Winnipeg, MB (30+ days ago)

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Requisition ID: 29418

Position Number: 20010535

Posting End Date: September 17, 2019

City: Winnipeg

Site: Health Sciences Centre

Work Location: 732 McDermot Ave

Department / Unit: Facility Management Admin - HSC

Job Stream: Non-Clinical

Union: CUPE-1550(204)

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.5

Annual Base Hours: 1950

Salary: $18.722, $19.283, $19.862, $20.458, $21.072, $21.704

Shared Health leads the planning and coordinates the integration of patient-centred clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview
Reporting to the Administrative Assistant IV, Facility Management, the incumbent is responsible for the effective, efficient provision of secretarial, payroll and personnel support for the Supervisors and Support Staff of Maintenance Services. Duties include, typing routine correspondence, minutes, memoranda, interview material and meeting minutes. Responsible for payroll data entry in SAP or ESP and other payroll related issues including payment of meals and miles, payment of annual shoe allowance and correction notices. In conjunction with the Administrative Assistant IV, processes departmental employee changes including employee files and related paperwork. Processes correspondence (either by telephone or in person) from the public and other HSC Staff members, directing same to the correct person/Department.

One year previous related experience required, preferably in a hospital setting.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba standards, required.
Successful completion of a recognized secretarial training program required.
A combination of education and experience will be considered.
Not Applicable

Qualifications and Skills
Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
Typing 60 wpm and demonstrated proficiency in the use of Microsoft Office (Word, Excel,) required.
Knowledge of SAP preferred.
Arithmetic competence for cash control and record keeping required.
Knowledge of database entry preferred.
Knowledge of Health Sciences Centre personnel and payroll procedures as well as some knowledge of the O.E.M. and C.U.P.E. contracts related to employee benefits is an asset.
Must have excellent telephone manner and the ability to receive and relay precise messages.
Must be able to function well with frequent interruptions. Must have excellent organizational, interpersonal and communication skills.
Physical Requirements
Use of V.D.T.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.