Receptionist

Concord Steel Centre Limited - Woodbridge, ON (27 days ago)

Apply Now

Position Summary:

Receptionist is responsible for managing the front desk, answer all incoming phone calls and perform a variety of administrative tasks.

Responsibilities:

  • Answer, screen and forward all incoming phone calls;
  • Greet and welcome guests as soon as they arrive at the office;
  • Direct visitors to the appropriate person;
  • Ensure reception area is tidy and presentable;
  • Provide basic and accurate information in-person and via phone/email;
  • Receive, sort and distribute daily mail and courier deliveries;
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor sign in for visitors & contractors, issue visitor badges & contractor vests);
  • Order front office supplies and keep inventory of stock;
  • File customer invoices and processing orders;
  • Monitor and send out birthday lunch emails for the front office;
  • Order toner for the photocopiers, submit meter readings and schedule repairs as needed;
  • Daily invoice generation including proper and timely submission of such invoices in accordance with the customer’s invoicing requirements and/ or policies;
  • Prepare and process invoice adjustments/credit memos/debit memos;
  • Keep accurate records of purchase orders, freight invoices and mill invoices;
  • Assist with fulfillment of audit request from external auditors;
  • Other duties as assigned.

Qualifications:

  • Minimum 2 years of receptionist experience;
  • Proficient with Microsoft Office Suite and business telephones;
  • Strong customer service and organizational skills;
  • Reliable and able to work independently and in a team environment;
  • Excellent communication skills both verbal and written;
  • Experience with SAGE 300 is an asset.

Job Type: Full-time

Experience:

  • customer service: 1 year (Preferred)
  • receptionist: 2 years (Preferred)

Education:

  • Secondary School (Preferred)