Senior Procurement & Contract Specialist

Toronto Transit Commission - Toronto, ON (30+ days ago)

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Requisition ID: 1131
Number of Vacancies: 1.00
Department: Materials And Procurement (20000009) - Project Procurement (30000279)
Salary Information: $95,877.60 - $119,919.80
Pay Scale Group: 10SA
Employment Type: Regular
Weekly Hours: 35, Off Days: Saturday/Sunday Shift: Day
Posted On: January 14, 2020
Last Day to Apply: January 24, 2020
Reports to: Category Manager

The Toronto Transit Commission (TTC) is North America's third largest transit system and has been recognized as one of the top places to work in the GTA. Guided by a forward-thinking strategic plan, the TTC's vision is to be a transit system that makes Toronto proud. The TTC's recruitment efforts are directly aligned to its mission of providing "a reliable, efficient, and integrated bus, streetcar and subway system that draws its high standards of customer care from our rich traditions of safety, service and courtesy."

General Accountability

This position is required to be a subject matter expert on procurement and contract administration activities dealing with complex, high value contracts for the Project Procurement Section. This position also assists in providing leadership, oversight and training to the Section’s team, as well as maximizing value to our customers. Working within and being accountable for the TTC’s procurement policies, processes and procedures, the incumbent will train, coach and mentor other Section staff to transfer knowledge and expertise.

Key Job Functions
Deals primarily with contracts related to Information Technology, Professional Services, specialized engineered equipment, revenue transit vehicles (e.g. subway trains, light rail vehicles and buses) and Construction
Determines and understands customer requirements and establishes the best approach to lead the coordination, preparation and management of procurement document packages by reviewing Terms of Reference, Scope of Services or Specifications in order to, identify and recommend most appropriate method of purchase that will yield best value for TTC through the contract administration phase
Coordinates strategic acquisitions for the TTC, by establishing rosters and prequalified vendor lists for services that are required by TTC
Liaises and provides strategic guidance and direction to customers throughout the procurement process, inclusive of the preparation of the scope of services and RFP documentation and maintain schedule requirements
Coordinates the bidding process to solicit competitive bids/proposals including preparation of public advertisements, determining the necessity for and co-ordinating and preparing the issuance of addenda
Prepares commercial documentation for Request for Proposals (RFPs)/Request for Bids (RFBs), Negotiated Requests for Proposals (NRFPs), Requests for Information(RFIs), Notices of Intent (NOIs), pre-qualifications and contracts including development of special commercial conditions
Identifies section needs and requirements and provides strategic planning and process/procedure recommendations to address these needs
Reviews, revises and facilitates change and/or updates to existing policies and procedures
Assists section staff to guide them through any significant changes in policies, procedures, process and/or legislation changes
Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
Participation in the TTC customer service Ambassador Program
Use office technology, software and applications
Understand and apply administrative policies, processes, and procedures
Apply analytical skills
Communicate in a variety of mediums
Plan and organize activities / projects to meet section and organizational goals
Demonstrate specialized expertise and knowledge in the assigned field
Education and Experience
Completion of a post-secondary college diploma or university degree in a related discipline or combination of education, training and experience deemed to be equivalent
Accreditation from The Supply Chain Management Association (SCMA), Certified Construction Contract Administrator, Certified Professional Purchaser (C.P.P.), Professional Quantity Surveyor (PQS), Quantity Surveyor (RICS), Construction Estimator Certified (CEC) or as a Certified Public Purchasing Officer (C.P.P.O.) considered an asset
Licensed member of Professional Engineers Ontario (PEO) considered an asset
Additional Requirements
Thorough knowledge of procurement and contracting principles and practical experience of procurement processes, methods, practices and contract administration as well as accounting and scheduling principles
Sound judgement; detail oriented; effective problem solving, organizational, interpersonal, oral and written communication skills
Ability to co-ordinate the efforts of others to accomplish objectives
Well-developed analytical skills, with the ability to multi-task and prioritize tasks in an effective manner
Good negotiation skills and the ability to develop strategies, plan schedules and chair complex negotiations regarding commercial, legal and technical issues
Proficient in the use of a personal computer and related software applications relevant to the work
Good understanding of technical matters related to IT products and services, engineered products/equipment, construction services and engineering/construction issues including sources for material supplies and services
Experience in the preparation of commercial documents for Request for Proposals (RFPs)/Request for Bids (RFBs), Negotiated Requests for Proposals (NRFPs), Requests for Information(RFIs), Notices of Intent (NOIs), pre-qualifications and contracts including development of special commercial conditions
Fundamental understanding of Procurement and Contract Law principles
Knowledge of construction practices, codes, regulations and union agreements
Experience in the development and updates to procurement policies and procedures
Ability to read and understand contract documents and specification and contract drawings for engineered equipment, consultant/professional services, construction and IT products, services and systems
Knowledge of Trade agreements including the Comprehensive Economic and Trade Agreement and Canadian Free Trade Agreement and their impact on public procurement
Highly motivated professional with a passion for customer service to perform a wide range of complex procurement activities
Ability to operate strategically, manage complex problems, employ interactive and effective communication, foster collaborative relationships, and coach and develop talent
Must have or must acquire a sound knowledge of TTC and departmental policies, procedures, practices applicable to the work performed

We thank all applicants for their interest but advise that only those selected for an interview will be contacted.

The TTC is committed to fostering a positive workplace culture with a workforce that is representative of the communities it serves. Committed to the principles of diversity and inclusion, the TTC encourages applications from all qualified applicants. Accommodation is available for applicants, including those with disabilities, throughout the recruitment process. Please contact Human Resources - Employment Services at (416) 393-4570.

The TTC’s Employment Policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to relationship. Should you be selected for an interview, you will be required to disclose the name, relationship, and position of any relative who is a current TTC employee.