Administrative Assistant to Executive Director & Executive Medical Director

Island Health - Victoria, BC (30+ days ago)

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Job Description:
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Administrative Assistant provides administrative and secretarial support to the Executive Director (ED) and Executive Medical Director (EMD) for the assigned Portfolio. Responsibilities include coordinating the flow of information, ensuring accurate and timely delivery of administrative services including keeping the ED & EMD apprised of current issues and activities within the Portfolio.

Education, Training And Experience

A level of education, training and experience equivalent to high school graduation plus additional related course work in office or business administration and 7 to 10 years related senior administrative experience in a large complex organization, preferably in the Health Care field.

Skills And Abilities
Proven ability to work in a dynamic environment with a variety of disciplines to maintain and foster good working relationships.
Strong computer skills and extensive knowledge of applications such as MS Office, including Word, Excel, PowerPoint, MS Project, Outlook.
Good interpersonal skills, including tact and diplomacy, in dealing with a variety of work situations, hospital staff, board members, government representatives, community agency personnel and the general public.
Excellent oral and written communication skills.
Strong sense of teamwork.
Aptitude to be proactive requiring minimum direction.
To anticipate and resolve issues before they escalate.
Capable of decision making/problem solving within predetermined guidelines.
Organizational skills and ability to work independently.
Work under pressure with short turnaround times; flexibility to ensure deadlines are accommodated.

Job Requirements: