Assistant to the Vice Chairmen (contract)

CBRE - Vancouver, BC (30+ days ago)

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About CBRE National Investment Team - Vancouver:
Are you interested in working for a high-performing, global company, that is the local and national market leading professional commercial real estate services provider? Would you like to collaborate with Canada’s top businesses, government agencies, and institutions while working with the industry’s best talent?

The CBRE National Investment Team–Vancouver (NIT-Vancouver) is a highly qualified group of commercial real estate professionals with an unrivalled level of real estate experience. We have consistently been renowned as Western Canada’s top investment leader due to our outstanding investment sales and advisory track record, with more than $11.1 billion in transaction volume in the last five years.

For more information about the team and our recent transactions, please visit www.nitvancouver.com.

Position Summary & Responsibilities:
The Assistant to the Vice Chairmen role presents the opportunity to work on the leading investment brokerage team in Western Canada with the primary objective to provide support to the two Vice Chairmen and the NIT-Vancouver team.

This is a 14 month contract.

Key duties and responsibilities are as follows:
Advises and reports to the Vice Chairmen in all matters of importance, organizes all aspects of their day to day businesses, oversees daily operations of their companies to ensure efficiency, compliance and growth

Schedules and maintains the Vice Chairmen’s calendar of appointments, meetings, conferences, teleconferences and travel itineraries; coordinates all related arrangements, including coordinating with other assistants across business locations to manage busy and often conflicting schedules

Builds and maintains excellent relationship with the Vice Chairmen’s key clients, vendors, advisors, professional providers, and tenants

Manages relationships with partners, internal communications among the team to encourage maximum performance and dedication to surpass client satisfaction and retention, and team goals

Identifies and supports team members to optimize their strength and grow as capable participants on NIT-Vancouver

Drives department efficiency by designing and implementing office systems, business unit record keeping system; ensures that department/business unit files are maintained in accordance with company policies and procedures

Conducts research, updating and maintaining databases, preparing well thought out and confidential documentation, and maintaining confidential files

Prepares accurate financial performance reports; initiates correspondence by collecting and analyzing information; compiles and prepares data for reports and summaries to identify trends, measure results and making necessary adjustments

Creates invoices, manages accounts payable and accounts receivable procedures, daily bank processes, and accounting, including managing and bookkeeping of the Vice Chairmen’s personal and all business income and expenses for all of their companies for the purpose of quarterly GST filing and annual year-end filing; responsible to coordinate all related accounting requests with financial advisors, accountants, CRA, IRS and various States Revenue Departments in the US

Plans and execution of special events and conferences for client, department and/or office events

Assists Vice Chairmen in multiple fundraising ventures

Serves as liaison within/outside the department/office in areas such as marketing, IT and accounting

Provides business operations support to the team, and contributes to team effort by accomplishing related results as needed

Carries out special projects and assignments as requested; other duties may be assigned

Main Requirements & Qualifications:
Minimum of 3 years of relevant work experience/related position, extensive work experience in advising senior executives and managing enterprises’ human resource, finances, operations.

A minimum of a bachelor’s degree, ideally relevant degree with a focus on Business, Accounting, Marketing or Communications

Ability to anticipant needs, comprehend and interpret instructions, short correspondence, and ask clarifying questions to ensure understanding

Ability to work quickly in a high-performing team-based environment; ability to handle multiple tasks and requests, to follow through on tasks, meeting deadlines with minimal supervision

Strong work ethic with the ability to accommodate a full and demanding schedule while managing multiple overlapping projects from conception through to completion

Demonstrated experience of ethical leadership

Strong time management, organizational and leadership abilities, and strong sense of urgency

Positive approach and willingness to accept new projects as required

Ability to maintain confidential information in a professional manner

Excellent communication skills and command of English is required

Aptitude in decision-making and problem-solving

Adaptable to performing multiple functions

Reliable and committed team player

Exemplary attention to detail

Proficient in Microsoft Office Skills (including Word and Excel)

Commitment to ethics, integrity, professional conduct, and clients