Reporting to the Business Solution Delivery (“BSD”) IT Partner or the Planning & intake Integrator, the main responsibility of the Project Control Officer (“PCO”) is to provide support to Project Managers (“PM”) on administrative duties and project control (financials, scheduling, scope, risks and issues). The PCO owns reporting and data tracking of the portfolio and projects, assisting with structuring and executing analysis, creating and presenting reports to enhance portfolio data quality and process consistency.
Major Responsibilities and Accountabilities
- Support project managers in planning, reporting and tracking of project scope, schedule and costs:
- Set up project plans for several projects using project management tool
- Assist with maintaining plans (financial, resources, deliverables, etc.) throughout the life of projects
- Assists in project set-up activities (project budget, proposal preparation and project configuration) in PPM tool.
- Control and track project related items, including issues, risks, dependencies and budgets
- Provide regular and ad hoc reporting out of planning tools
- Examine project documentation/data for completeness and accuracy
- Assist with preparation of project documentation, including proposals and financial details.
- Assist with budget creation and maintaining forecast accuracy
- Assist with rescheduling, change management, and resource allocation in the project plan
- Work closely with the Planning and Intake team and Project Manager to provide preliminary analysis of IT portfolio data to leadership team
- Support Planning & Intake team in tactical application of tools and reports (in PPM tool)
- Ensure adherence to the PM processes, tools and methodologies designed by the PPM team
- Support the Procurement team regarding vendor and contractor invoice administration related to projects
- Provide administrative support to enable the Scrum Master to focus on his/her core delivery responsibilities
Critical Skills and Competencies Characteristics
experienced in project / program environment; comprehensive knowledge of project/program management methodologies and tools, including Agile.
strong understanding of key concepts of financial processes such as budgeting, financial modeling, etc.
experienced in reporting creation and KPIs, resource and capacity planning, and portfolio dependencies from an administrative perspective
EDUCATION AND CERTIFICATIONS
Post-secondary degree or higher in Business, Technology or related field (required)
PMP (Asset), ITIL foundations (Asset), Agile (Asset)
Experience of contributing to the success of a range of initiatives with some levels of complexity and business criticality
Experience supporting the management of investment budgets
OVERALL SKILLS - ABILITIES
Facilitate and encourage collaboration and work as one team
Encourage agile approaches and ability to iterate to create innovation
Achievement & Results Focus