Receptionist Administrative Assistant Thompson

University College of the North - Thompson, MB (30+ days ago)

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UCN is looking for a master multi-tasker with excellent interpersonal and communication skills and an
upbeat attitude. The successful candidate will be able to assist all visitors to UCN with a professional, polite and
attentive attitude via phone, mail and email in a highly interruptive environment. Reporting to the Associate Registrar
the candidate shall provide quality UCN reception and administrative support to the Enrolment Services department:
greet and direct in-person and telephone inquiries in a respectful and courteous manner promptly by providing accurate
information or directing inquiries to appropriate individuals or departments, file student records electronically, schedule
appointments for Enrolment Services staff, receive and distribute Student Services mail, produce photo identification
cards, perform general clerical and administrative duties as assigned, maintain an organized and professional work
area. The position requires the candidate be familiar with all aspects of UCN’s operations in order to be prepared and
responsive to inquiries and they must be willing to meet each challenge directly.

Qualifications:
  • Two years’ related office support and administrative experience preferably in a post-secondary institution
  • Office or Administrative Assistant certificate
  • Effective customer service skills
  • Effective organizational and time management skills
  • Excellent communication and interpersonal skills
  • Experience and skill with MS Office applications
  • Experience with a Student Information system (Jenzabar preferred)
  • Experience with a scheduling software (CelCAT preferred)
  • Effective problem solving and analytical thinking
  • Demonstrated ability to work effectively and cooperatively in a team environment and independently with
minimal supervision

  • Ability to maintain a high level of confidentiality
  • Ability to multi-task and work effectively in a highly interruptive environment
  • Demonstrated competence with attention to detail
  • Dependability is critical
  • Personal experience and/or knowledge and understanding of the Indigenous culture
Assets:
  • The ability to speak an Indigenous language
Conditions of Employment:
  • Candidates must be legally entitled to work in Canada
Applicants must demonstrate on their resume how they meet the qualifications.

Representative Workforce (formerly employment equity) is a factor in the selection process. Preference will be given
to Indigenous candidates. Applicants are invited to indicate in their covering letter or résumé if they are from any of the
following groups: Indigenous people, persons with disabilities, visible minorities, or women and men in non-traditional
roles. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given
priority.

Competition Number: 19-096
Closing Date: November 19, 2019
Salary Range: $19.80 to $22.32 hourly, plus remoteness allowance