Project Coordinator

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:

Vancouver - Hospital Site

Employment Group:
Management&Professional (AAPS)

Job Category:
Research & Facilitation

Classification Title:
Research&Facilitation, Level A

Business Title:
Project Coordinator

Faculty of Medicine

Emergency Medicine

Salary Range:
$53,019.00 (minimum) - $63,647.00 (midpoint) - $76,374.00 (maximum)

Full/Part Time:

Desired Start Date:

Job End Date:
Possibility of Extension:


Funding Type:
Grant Funded

Closing Date:

Available Openings:

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary

The Project Coordinator will be responsible for coordinating the qualitative research activities for a national study of emergency department opioid overdose prevention, managed through the UBC Department of Emergency Medicine. The incumbent will work closely within a research group to coordinate all qualitative aspects of a multicenter Health Canada-funded research study. The incumbent will be involved in a full range of research activities including submitting ethics applications, preparing grant proposals and study protocols, writing research manuscripts and reports, engaging people with lived experience with substance use and healthcare providers, developing implementation evaluations, and supporting stakeholder engagement with hospitals and health authorities. The incumbent will also develop, coordinate and support new areas of qualitative research within the program of research.

Organizational Status

The vision of the UBC Department of Emergency Medicine is to be a provincially integrated Department committed to clinical and academic leadership in the creation and exchange of knowledge to promote excellence in emergency care. Our 600+ faculty members across the province have had an impressive record of research and discovery. Our research and innovation initiatives include 14 successful programs related to prevention of emergencies, improving clinical care, and system improvements. Our Emergency Medicine Royal College residency training program, distributed across 4 program sites, is the largest in the country. The Department of Emergency Medicine has also played a leadership role in the development and implementation of an Emergency Medicine Network across the province, designed to integrate and translate knowledge to support exceptional emergency care. It provides a rapid and effective avenue to exchange knowledge and experiences to support 1400 practitioners in 108 sites across the province.

The research program has four years of Health Canada funding and is of interest to numerous provincial and national stakeholders. Substance and opioid use research is one of the key strategic initiatives of the UBC Department of Emergency Medicine. The research will focus on emergency department screening for patients with substance and opioid use disorders, identification of risk factors among these patients (including patterns and frequency of visits), treatment of overdose (e.g., naloxone and resuscitation approaches), and optimizing management approaches including provision of buprenorphine/naloxone (standard dosing and microdosing) to emergency department patients at risk for overdose.

This position reports directly to the Principal Investigator (PI), but the nature of the work requires independent action. The incumbent has frequent interaction and collaboration with other research team members and with external collaborators including policy makers, data custodians, patient advocates, people with lived experience with substance use, medical students, residents and healthcare professionals both within and outside the Department of Emergency Medicine to plan and conduct research, manage data, and analyze results.

Work Performed

Conduct of Individual Research Studies:
  • Plans, organizes, and coordinates all qualitative studies within the research program.
  • Obtains ethics approval, operational approvals, drafts and obtains approval for informed consent and/or assent in conjunction with study investigators or their designate.
  • Responsible for orientation to and training of all staff involved in study procedures; obtains operational approval to conduct studies in clinical areas; liaises with clinical managers and other stakeholders to ensure study procedures are optimally integrated into care delivery and work practices with minimal disruptions; engaged with clinical stakeholders.
  • Trains and supervises all qualitative research assistants.
  • Consents study participants when needed.
  • Conducts all qualitative data collection, including ethnographic workplace observations, interviews, focus groups and questionnaires for all ongoing qualitative studies.
  • Codes data and performs analyses, identifies emerging themes, and assists with the interpretation of data.
  • Prepares, reviews and edits manuscripts, abstracts and presentations and lay summaries of research findings for key stakeholder groups and lay press.
Coordination of Studies:
  • Monitors, assesses, documents and reports to the Principal Investigator, institutional study sponsors and Steering Committees on individual studies at required intervals on the following: study enrolment to find reasons for participant refusal to participate, study progress for barriers and facilitators, and review of protocols for input on clinical resources being impacted by qualitative research activities.
  • Reviews and updates all study documentation, reviews all qualitative study methodologies being used and data capture methods to ensure each study's objectives are being met.
  • Assists with identifying emerging themes across individual studies for future qualitative research.
  • Participates in the development and maintains data collection tools and databases for study tracking and data analyses across studies; ensures harmonization of procedures across studies.
  • Assists with reviewing completeness and accuracy of data collection methods used in all studies.
  • Engages with stakeholders including people with lived experience with substance use, patients, community support workers, public health officials, physicians, nurses and pharmacists in all areas where qualitative studies are being completed.
  • Reports regularly to study investigators and steering committee on study activities/concerns and progress of research.
  • Travels off-site (i.e., to partner sites in multi-centre trial, to community sites [e.g. overdose prevention sites], and to offsite meetings with stakeholders) for research activities and research administration.
  • Ensures that all qualitative studies in the program trials are performed according to ethical guidelines and Good Clinical Practice Guidelines (GCP).
  • Supports the development of change management and educational materials and outreach for healthcare providers who work at study sites.
Operation of Research Office:
  • Maintains records of study completion with study logs for all qualitative studies being conducted in the research program.
  • Coordinates all qualitative research databases.
  • Monitors studies' progress to ensure that deadlines are met (including reporting requirements), milestones achieved, and research is conducted in compliance with study procedures.
  • Monitors and provides weekly updates on the day-to-day progress of each qualitative study to the principle investigator.
  • Prepares and reviews documents related to ethics submissions, amendments and renewals as well as hospital approvals.
  • Plans, prepares and participates in external audits and monitoring.
  • Organizes, presents and attends team meetings; takes minutes for meetings as required.
  • Liaises with the health care team and other research personnel both on-site and outside the institution for project management and information exchange regarding assigned studies.
  • Supports the development of grant applications, ethics applications, data access applications, and publication materials.
  • Provides support to graduate students and assists with hiring of research assistants as required.
  • Supports the development of a training manual and other training resources as required.
  • Performs other related duties as required.
Supervision Received

The incumbent will work under the supervision of the Principal Investigator, Dr. Jessica Moe. The incumbent works independently on a day to day basis with minimal direction from the PI and regularly reports to the PI for updates, results and discussion of upcoming research work.

Supervision Given

The incumbent will be responsible for training and supervising all qualitative research assistants and is expected to provide guidance, training and support to students and volunteers working as part of the research team.

Consequence of Error/Judgement

The Project Coordinator exercises professional judgment and initiative in the conduct of and in managing clinical research studies. Working closely with other members of the research team, the Project Coordinator ensures that study procedures are performed consistent with the study protocol, applicable hospital procedures, ethical guidelines and regulatory policies. The Project Coordinator is expected to work in a professional manner exercising poise and discretion especially when dealing with vulnerable patients and their families, and with sensitive medical information. Inappropriate disclosure of research participants' personal information would contravene privacy legislation and could result in legal action. Errors in data, reference materials or publications if detected, would result in delays, requiring additional resources to obtain or validate data. Establishing effective working relationships within the team and with other program stakeholders is essential in the success of the research program. Inability to establish and foster effective working relationships may affect the integrity of the program and the successful and timely completion of research projects. This could compromise the Department's ability to secure funding for future projects, or to engage in multi-stakeholder projects in the future.


Undergraduate degree in a relevant discipline. Master's degree in qualitative research is preferred. Minimum of two years experience or the equivalent combination of education and experience. Experience with research coordination and/or project coordination is preferred. Experience working in healthcare settings, with knowledge translation activities, policy-makers, and/or people with lived experience with substance use or other vulnerable populations an asset. Ability to communicate effectively verbally and in writing. Ability to maintain accuracy and attention to detail. Ability to analyze problems, identify key information and issues, and effectively resolve. Effective organizational and planning skills. Ability to work independently with appropriate initiative, as well as effectively with others in a team environment. Ability to recruit, train, supervise and schedule research assistants and student volunteers. Ability to prepare and edit documents, reports, communication materials, and technical documentation. Ability to effectively use MS Word, Excel, Outlook, Internet searches, and NVivo or other qualitative analysis software. Ability to prioritize and work effectively under pressure to meet deadlines. Ability to work a flexible schedule that may include occasional evenings and weekends.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.