Administrative Assistant

Intertek - Mississauga, ON (6 months ago)

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Administrative Assistant - (1800009P)
Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position is responsible for performing a full range of receptionist and administrative duties.

REPORTING STRUCTURE

This position reports to the Lab Manager

EXAMPLES OF WORK

Listed examples are illustrative and representative of the tasks required of this position and are not intended to be complete or exclusive.

RECEPTION DUTIES:
Answer all telephone calls. Receptionist must be available to greet and sign in clients and colleagues
Open and distribute mail, packages and courier deliveries to final point of contact
Arrangement of lunches for on-site events, client meetings, training and seminars. Upon request
Responsible for ordering office supplies when requested
Responsible for ordering kitchen supplies when required
Responsible for the collection of cheques, maintenance of cheque log and ensuring it is sent to our Montreal Credit and Collections department for submission to the bank.
Responsible for the telephone directory list and keeping it updated if new employees arrive or leave.

ADMINISTRATIVE DUTIES:
Preparation of purchase orders using the MRP system
Data entry, collection of information related to purchase orders, tracking of site expenses etc.
Assist with forecasting and month end reports
Assist with receiving product and invoice coding and approval
Setting up conference room(s) for visitors and in-house meetings
Ensuring that project files are maintained appropriately
Prepare courier/air/ocean shipping paperwork including Bills of Lading, Airway Bills, Customs Docs.
Maintaining a high level of confidentiality and using discretion when necessary
Participating in the development and implementation of business goals and objectives
Performing other work as required

Qualifications

EDUCATION & EXPERIENCE

High school diploma or equivalent
4-6 directly related experience
KNOWLEDGE, SKILLS and ABILITIES

Excellent customer service skills
Excellent communication skills in both verbal and written format
Excellent organization and time management skills
Effective business writing an composition skills with a good command of the English language
Ability to analyze and problem solve
Ability to work independently in a fast-paced, multi-tasking environment
Detail Oriented
Ability to type quickly and accurately
Microsoft Office software expertise

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

Primary Location: CA-ON-Mississauga
Work Locations: Mississauga Kenway Drive 6225 Kenway Drive Mississauga L5T 2L3
Job: Administrative Support
Organization: CAN20:Intertek Testing Services NA Ltd
Schedule: Regular
Employee Status: Individual Contributor
Full-time
Job Level: First Shift
Travel: No
Job Posting: Nov 30, 2018, 8:20:16 AM