Business Development & Project Manager

University of British Columbia - Vancouver, BC (30+ days ago)

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Job Posting

Job ID:
36853

Location:
Vancouver - Point Grey Campus

Employment Group:
Management&Professional (AAPS)

Job Category:
Research & Facilitation

Classification Title:
Research&Facilitation, Level C

Business Title:
Business Development & Project Manager

VP/Faculty:
VP Research & Innovation

Department:
Animal Care Services

Salary Range:
$66,787.00 (minimum) - $80,176.00 (midpoint) - $96,212.00 (maximum)

Full/Part Time:
Full-Time

Desired Start Date:
2020/03/16

Job End Date:
2021/03/15

Funding Type:
Budget Funded

Closing Date:
2020/03/17

Available Openings:
1

Guiding principle: "Midpoint" of the hiring salary range means the individual possesses full job knowledge, qualifications and experience.

Job Summary

The Business Development & Project Manager's responsibility is to identify new opportunities and grow existing business through interaction with key players within academic institutions and industry who operate within the life sciences sector focused on the investigation of human disease models and subsequent treatments through preclinical research. The position develops budgets, manages and leads clients, staff, consultants, and contractors, monitors all work, and manages funds and schedules required for Animal Care Services (ACS) projects. The incumbent works with the sponsor and ACS Leadership to develop the study design and outline the scope ensuring ACS policies, procedures and regulations are met.

This role brings formal project management into Animal Care Services, which is key as the department expands services to industry. The project manager, along with the Associate Director, will take the lead on liaising with industry to support life sciences research and development.

This key role is essential to ensure on-going research projects are developed and managed for ACS and to maintain financial viability for the department.

The position is responsible for contract management, cost management, and project management. This is to include projects conducted under the high standard of Good Laboratory Practice (GLP). These projects occur across all three ACS animal facilities (CCM, CDM and MBF).

This role has oversight of the Quality Management Documentation System and principles of Good Laboratory Practice (GLP) implemented in the Centre for Comparative Medicine.

Organizational Status

Reports to the Associate Director, Operations. Works closely with the Director, Veterinary Services & Research Support, Clinical Veterinarians, the ACS Finance team, Operations Managers, the veterinary and animal technicians. Liaises with researchers and their teams both internal and external to UBC.

UBC ACS, the largest animal care program in Western Canada and the second largest in Canada, is responsible for providing research support to the animal-based research community associated with the University of British Columbia and its affiliates through its veterinary services team, the compliance team, the procurement team and its facilities. ACS is committed to providing excellence in research support to all UBC researchers with accountability, communication, cooperation, customer service and integrity. ACS reports to the Associate Vice President Research and Innovation.

Work Performed

The Project Manager is responsible for the on-going management of research projects from inception to completion of the planning, design, implementation and reporting phases, as well as the pre-planning phase. The incumbent undertakes the following:

Business Development
  • Identifies new opportunities and grow existing business through interaction with key players within academic institutions and industry who operate within the life sciences sector focused on the investigation of human disease models and subsequent treatments through in vivo research. Productivity in dollar value of contracts is an important metric for this position.
  • Ensures long-term and productive client relationships in a professional and ethical manner.
  • Drives and manages business processes, operations and prepares key tools to conduct business such as establishing overall quality systems, cost structures, and client relationship reports.
  • Ensures that all marketing material and access vehicles (i.e. website) communicate a clear and consistent vision of ACS.
Project Development
  • Plans all research projects; establishes and documents client's detailed scope of work, establishes budgets, schedules projects and resources, investigates particularities of the proposed project and other issues that may impact project cost, quality and timing.
  • Creates functional project plans and options, defining how ACS resources are used for planning purposes based on changing user needs, project expansions, and/or broader plan undertakings.
  • Formulates or evaluates options in partnership with the ACS Leadership, and recommends options for clients affected.
  • Makes recommendations to clients regarding resource utilization, in partnership with the Associate Director, Operations, ACS Operations Managers, and CCM Clinical Veterinarian.
  • Establishes and documents user information into functional and programmatic documents through a consultative process.
  • Develops conceptual and schematic project plans for various projects in response to requests from clients and liaises with ACS Leadership to ensure development and implementation of project planning initiatives.
  • Provides guidance and recommendations to clients, consisting of all levels within the academic and industry communities, on best practices for project design and implementation to ensure delivery of a quality and safe process.
  • Identifies, analyzes, and manages risks and opportunities unique to each project, and recommends improvements to the design and/or implementation of the project to ensure project objectives are met in the most efficient, timely and economical way possible.
  • Manages expectations and interests of the different stakeholders to ensure they understand the scope of the project and the intended use of the resources.
Project Management
  • Prepares, manages, monitors and regularly reports on project budget, schedule, quality, and cash flow projections to client representatives and regulatory bodies.
  • Prepares risk analysis, budget including breakdown of cost for project options, schedule, project procurement options, life-cycle costing and business cases, including explanation and recommendations of the options, to the ACS Leadership.
  • Liaises with ULIO and client representatives to develop contracts and provides subsequent contract management support as needed.
  • Manages and administers the planning, design, implementation, and close of projects.
  • Manages the project team to:
  • Initiates, organizes, and directs all efforts of the project team, consisting of, where necessary, project sponsor, ACS staff and the ACS Business Team.
  • Develop, review and approve study plans based on the project scope, risks, opportunities, schedule and budget, as well as UBC regulations and guidelines.
  • Develop innovative guidelines and/or changes to existing regulations and guidelines as required by the project.
  • Ensure that all necessary permits and approvals from the Animal Care Committee and Health Canada are obtained.
  • Ensure that all projects are completed in compliance with all UBC agreement and guidelines, applicable regulatory requirements, project contracts and purchase agreements, project funding requirements and cash flows, and agreed-to budget and schedule.
  • Establishes new procedures and approvals processes, and negotiates revisions to existing regulations and approval processes for innovative processes.
  • Facilitates resolution of conflicts in regulations and approval processes to ensure projects meet expectations of regulatory authorities.
  • In conjunction with the ACS Leadership, facilities the planning and manages any changes required to support the increasing needs of the growing ACS.
Good Laboratory Practice (GLP)
  • Oversee the Quality Management System and Quality Assurance documentation system including oversight of creation, approvals, and revisions of controlled policies, standard operating procedures, work instructions and forms.
  • Manage animal projects conducted at the level of GLP understanding all principles and the importance of compliance.
  • Monitor studies for compliance to the principles of GLP. Understand audits/inspections, non-conformances, change control, corrective action/preventive action and reporting.
General
  • Ensures active and engaging stakeholder participation for optimum communication and teamwork.
  • For grant applications, present science/experiments as organized projects to instill confidence in the granting agencies of project success. Success is defined as being able to complete the studies as outlined, within the grant period and with the funds budgeted/awarded.
  • Keep abreast of developments in the area of expertise, participating in continuing education programs and maintains necessary certifications.
  • Treat confidentially all information related to research projects, personnel, and locations, and agrees not to disclose any such information to any person except as may be necessary in the proper discharge of work obligations..
  • Other duties as assigned or required.
Supervision Received

Works with wide latitude. Has authority to make project decisions and updates ACS leadership as needed.

Supervision Given

Provides daily functional direction and technical knowledge to project stakeholders including ACS staff, researchers and their teams, sponsor personnel. Manages the Project Coordinator.

Consequence of Error/Judgement

Exercises professional judgment and initiative in the overall coordination and management of research projects. Accountable for the effective execution of all research activities. Makes decisions regarding the research review process and the development of collaborative research agreements. Unsuccessful projects could harm the department not only financially but in reputation as well as researchers and their students. Other potential consequences include damage to the reputation of the University, loss of business, and potential for legal liabilities.

Qualifications

Post-graduate degree or equivalent professional designation if responsible for a research project otherwise Undergraduate degree if not responsible for a research project. Undergraduate degree/diploma in an animal health related field is required with a minimum of seven years of related experience including project coordination and cost control, or an equivalent combination of education and experience. Must be a certified Project Manager and eligible for Project Management Professional designation. Must be a Certified Good Laboratory Practices (GLP) Professional. 4 years or equivalent combination of education and experience if responsible for research project otherwise 6 years or equivalent combination of education and experience if not research work. Must have a working understanding of health sciences project management and how the processes relate to animal studies. Preferred RVT, RLAT. - Must have a working knowledge of animal studies
  • Must understand the principles of GLP in animal related studies
  • Must understand Quality Assurance as it relates to GLP
  • Must understand Documentation Management as it relates to GLP
  • Ability to understand and apply policies, SOPs, instructions and applicable Canadian Council on Animal Care (CCAC) guidelines.
  • Has a capable understanding of the language and culture of the research community and the structure, requirements and expectations of major international funding agencies.
  • Must have sound organizational skills and an ability to work efficiently and independently.
  • Possess strong written, listening and oral communication skills along with the ability to maintain professional composure in potentially adversarial situations.
  • Strong leadership, interpersonal skills, conflict resolution, facilitation, negotiation and problem-solving skills are essential.
  • Must share a commitment to promoting the research enterprise and UBC while simultaneously ensuring that "best practices" are developed and used by the research community.
  • Ability to travel around to satellite facilities in a timely manner.
  • Ability to perform the physical demands of the job including: working in humid environments with varying temperatures; and continuous exposure to animal dander, odours, excreta, dust, and noise, including potentially lethal pathogens, such as those of non-human primates; good manual dexterity, mobility, auditory, olfactory, and visual skills.
  • Ability to effectively use software at an advanced level (e.g., Outlook, MS Word, MS Excel, RISe, Ensur, eSirius and Mosaic Vivarium).
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Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.