Project Coordinator, New Construction

Starlight Investments - Toronto, ON (4 months ago)

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Overview

Reporting to the Director of Construction, the Project Coordinator is responsible for overseeing and managing daily departmental administration and development projects including timelines, schedule, notifications, approval processes, contracts, etc.
Duties and Responsibilities
Work closely with the Development Team to coordinate schedules, prepare project status reports, communicate project progress, and assist with documents and processes as required
Participate in tender and contract preparation and analysis - coordinate tender receipt and opening
Schedule and attend Tender meetings
Ensure execution of proper documentation and process for every project
Receive invoices, cert pays and prepare them for approval and payment processing
Create POs, CCNs, COs, SIs and manage CO Logs
Assist with Budget monitoring and updates
Organize and attend weekly, bi-weekly or monthly project related meetings. Prepare and distribute minutes as required
Organize and attend site visits. Create and manage deficiency lists and project photos. Upload photos into the system
Assist with the delivery and pick up of drawings, permits, deposits as required
Communicate with vendors on an ongoing basis: site related coordination, invoices, POs, payments, permit application
Assist with permit application process
Assist to ensure construction timelines are up to date and in accordance with project schedules/ notifications
Ensure issue of close out checklist and submission of close out documents
Communicate with property management companies on an ongoing basis. Monitor and issue tenant notifications and updates to Property Managers
Oversee, coordinate and track the vendor onboarding process
Assist team members with any training and use of implemented processes and programs
Willingness to learn and positive attitude towards others and scope of work
Other duties as required
Requirements
Post Secondary Education either University Degree (i.e. Business or Engineering degree) or College Diploma (Business or Construction Management Program)
A minimum of three to five (3-5) years of relevant work experience in project management
Strong working knowledge of MS Project is preferred
Microsoft Office (Word, Excel, Access), Outlook
Communication skills (listening, verbal and written)
Negotiations
Problem solving
Time management
Attention to detail
Team player and works independently
Valid driver’s licence and personal vehicle is preferable
Location

Head office