Finance Clerk

City of Wetaskiwin - Ermineskin 138, AB (27 days ago)

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Are you a customer service aficionado that loves accounting too? Do you have an eagle eye for detail and possess fast and accurate data entry skills? If so, we would like to introduce you to our Finance Clerk position opening!

Reporting to the Accounting Supervisor, the Finance Clerk provides exemplary customer service to vendors, City Staff and outside agencies and processes the City’s accounts receivable and accounts payable requests. Responsibilities include: receiving payments, data entry and filing, collecting, validating and processing accounts receivable/accounts payable transactions; prepares journal entries and monthly reconciliation of accounts payable ledger, customer accounts, tax, trade and business accounts; prepares trade and business license invoices; process month end reports; and provides information to the public regarding utilities, property tax, business and animal licensing.

You are the ideal candidate if…

You can provide excellent customer service and always maintain professionalism.
You enjoy working with numbers, data entry, and have an eye for detail.
You have high standards for your work.
You are strongly motivated to learn, eager to meet (or exceed) basic requirements, have good tolerance to stress/pressure.
You want exposure to a variety of experiences that only a smaller municipality can provide!
You are confident, resourceful, and a highly motivated self-starter who can work independently with minimal supervision.
You have a professional attitude with exceptional organizational, prioritization, multi-tasking, time management, and problem-solving abilities.

Responsibilities

Cashier/Receptionist

Provide excellent customer service.
Perform opening and closing routines.
Open and distribute incoming mail and faxes to appropriate mail slot.
Receive payment in the form of cash, cheques, debit card, credit card, and telephone/online banking, input and generate systems receipt, and print a report listing the total daily receipts.
Maintain the cash receipts system by setting up new cash receipts codes.
Maintain an accurate and up to-date filing system.
Look for and keep all Wetaskiwin Times newspaper articles that pertain to City matters.
Prepare City of Wetaskiwin taxi licenses, issue dog licenses and parking passes.

Accounts Payable

Gather, sort and match supplier invoices and requisitions to purchase orders, receiving memo’s and other pertinent back-up.
Verify accuracy and ensure that all accounts payable invoices and requisitions are properly authorized by delegated authority to ensure that all goods and services have been received.
Maintain an accurate and up to-date vendor data base.
Input payment documents into the financial system ensuring accuracy and appropriate use of the account number structure.
Print payment reports and cheques ensuring that the total payments are reconciled to the payable documents.
Forward cheques to management for signature, distribute and mail signed cheques.
Maintain an accurate and up to-date accounts payable filing system.
Review open purchase orders and supplier statements on a periodic basis to ensure that all invoices are being processed in a timely manner.
Answer and follow-up on vendor inquiries.
Prepare all journal entries for auto payments, internal allocations, adjustments and year end accruals in a timely manner to ensure accuracy of the financial system.
Monthly reconciliation of the accounts payable ledger to the general ledger control account and have it authorized by the Finance Manager.
Balance daily cash register totals with currency, cheques, debit and credit card transaction, preparing and delivering daily bank deposit.
Provide cover-off for the Cashier/Receptionist and Utility Clerk as required.
Reconcile and maintain Petty Cash funds.

Accounts Receivable

Gather all documentation required to prepare customer invoices for all trade receivable and business license invoices.
Maintain an accurate and up to-date customer data base.
Prepare trade and business license invoices along with the business licenses ensuring transactions are recorded accurately in the financial system, attach backup to invoices as required and mail in a timely manner.
Process month end reports, apply interest to overdue accounts, prepare, review and mail out monthly statements for overdue taxes, general trade and business license receivables.
Maintain tax auto payment system adding and deleting taxpayers as required, verify balance to bank deposit.
Maintain an accurate and up to-date filing system.
Reconcile customer accounts, process adjustment journal entries and prepare credit refunds in a timely manner to ensure accuracy of the financial system.
Monthly reconciliation of the tax, trade and business license receivable ledgers to the general ledger control accounts and have them authorized by the Finance Manager.
Assist with delinquent accounts.
Process tax searches and prepare tax certificates in a timely manner.

Education and Work Experience

Grade 12 plus a diploma or certificate in accounting, bookkeeping, or another relevant program.
A minimum of 2 years experience working in a similar role, preferably in a municipal setting.

Knowledge Skills and Abilities

Ability to deliver a high level of customer service internally and externally.
Knowledge of Accounts Receivables, Payables, and basic accounting principles.
Experienced in cashiering and processing payments and entering deposits.
Experienced in invoicing and managing customer accounts.
Advanced office skills and able to manage multiple priorities.
Effective communication skills.

Application Information
Please email your resume with cover letter to hr@wetaskiwin.ca no later than end of day, July 22, 2020.

The City of Wetaskiwin is an equal opportunity employer. We celebrate diversity and encourage applications from all qualified individuals.
Job Details
Job ID
Fin-20-29
Category
Job Opportunities
Status
Open
Salary
$26.48 to $32.57 hourly
Posted
July 7, 2020 12:00 PM
Closing
July 22, 2020 11:55 PM