Office Support Administrator

Dexcent - Edmonton, AB (5 months ago)

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Dexcent provides a range of highly specialized engineering consulting services and solutions aimed specifically at optimizing industrial plant operations and business performance. Dexcent does this using in-depth knowledge and expertise in digital transformation & analytics, cybersecurity & infrastructure, and process control systems.

Our employees are the heart of our business and the soul that keeps our organization moving forward. We offer a great work environment, challenging work and opportunity. We look forward to you joining the Dexcent team today!

Responsibilities:

Office Support:

  • Responsible for managing administrative projects as required.
  • Responsible for identifying gaps and creating proactive solutions to administrative challenges
  • Supporting management and other employees in their administration of their work and departments
  • Responsible for developing, proof reading, editing, memos and reports.
  • Assisting with the development of presentations and other external facing marketing and business information.
  • Answering company phone, taking messages and directing calls to the appropriate individuals
  • Assist in managing calendars, coordinate meetings and events; managing travel plans and expense reimbursements.

Finance Support:

  • Responsible for general bookkeeping including expenses, accounts payable, accounts receivable.
  • Responsible for ensuring Dexcent policies and processes are followed and employees are in compliance with Dexcent expense practices and guidelines.
  • Assist in creating efficiencies to improve and identify processes to reduce errors.
  • Utilization of Quickbooks and any other accounting software to assist in Dexcent finance group.

*This position may take on additional responsibilities as required.

Qualifications:

  • Minimum 5 years experience in administrative roles.
  • Minimum 3 years experience in bookkeeping and utilization of Quickbooks or similar accounting software.
  • Ability to work independently, and demonstrates a strong drive and desire to learn.
  • Demonstrates the ability to learn quickly and apply learnings to the role.
  • Ability to multitask and manage several priorities at once and function in a fast-paced environment.
  • Strong professional presence and courteous nature to manage customers.
  • Exceptional written and verbal communication skills.
  • Strong decision-making, problem solving and analytical skills.
  • Superior time-management and organizational skills.
  • Ability to meet deadlines and prioritize work.
  • Strategically oriented and focused on the customer and their needs.
  • Strong written and oral communication skills
  • Ability to adapt to change quickly and efficiently.
  • Expert-level proficiency with Excel, Microsoft Word, PowerPoint and Quickbooks.

This position is full-time, 40 hours per week.

Daily working schedule is 8:30am to 5:00pm MT weekdays.

Job Type: Full-time

Experience:

  • Quickbooks: 3 years (Preferred)
  • administrative assistant: 5 years (Required)

Location:

  • Edmonton (Required)