Bids & Contracts Coordinator

Miller Waste Systems Inc - Markham, ON (30+ days ago)

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Miller Waste Systems Inc. has been in operation since 1961. Miller is a leader in waste management, providing government and industries with a wide range of services in the provinces of Ontario, Nova Scotia, New Brunswick and Manitoba. Miller has 50 years' experience in the waste management sector and operates out of 30 locations.

Job Description:
Reporting directly to General Counsel (and indirectly to other relevant Sr. Leaders).
Identify and track opportunities in waste collection and disposal, organics diversion, materials recovery (recycling) and related fields, including, w/o limitation, tracking online bid and tender databases, minutes of council mtgs from target municipalities, etc.
Register company as bid taker on appropriate opportunities, obtain copies of all bid documents, save to central database, and circulate with important dates to relevant team members for review.
Read all bid documents, understand the terms and conditions, flag any unusual or noteworthy provisions.
Prepare draft executive summaries, including capital and revenue estimates (under direction of appropriate project team members), for review and approval of senior management and ultimately company ownership.
Provide professional approach and oversight to all stages of the bid management process (operational and technical functions), including planning, costing, scheduling, legal review, executive summary, submission of questions, tracking responses, submission of tender/response & bid/contract negotiation.
Understand business implications of internal factors (e.g.: budgeting, operational limitations, insurance coverages, resourcing needs & limitations, etc.) and external factors (provincial and municipal political landscape, regulatory framework, industry developments, competitors, etc.). Attend conferences, follow industry news, attend/follow municipal council meetings, internal operational meetings, financial reviews, etc.)
Project manage multi-disciplinary bid team to develop innovative, compliant and cost-effective technical proposals. Understand roles of each member of bid team, act as liaison and coordinator.
Develop comprehensive checklists and precedents – from RFP review stage through to proposal development, execution of contract documents, implementation of contract, to contract renewal or expiry.
Produce high quality, professional, thorough, and accurate RFP and RFQ submissions.
Organize internal reviews and ensure corporate authorization is obtained prior to submitting proposals.
Manage all contacts systematically in a central, digital database to track important conditions, notice provisions, significant dates, insurance and bonding requirements, other important terms. E.g.: fair wage requirements, CPI/fuel escalation provisions, renewal provisions, annual submission or record-keeping requirements, as well as important dates in related or collateral contracts (e.g. real property lease renewal dates, etc.)
Forge collaborative working relationships with other employees, outside agencies, municipalities, customers, business partners, other stakeholders.
Coordinate and ensure compliance with monthly/annual insurance and bonding requirements.

Qualifications, skills and abilities:
Ideal candidate has:
College Diploma or University Degree from engineering, science, business, or related program, or strong combination of technical training and experience.
Minimum of 5 to 7 years of work experience in similar role in industry or with a municipality.
Excellent verbal and written communication skills, capable of providing information concisely and accurately.
Self-motivated with strong business acumen.
Proven track record of building successful working relationships with a variety of stakeholders, including municipalities.
Precise attention to legal and technical detail.
Strong moral and ethical standards.
Collaborative, team-player.
Must be able to understand terms and conditions in bid documents.
Excellent organizational and time management skills- must be able to work effectively, handle many tasks and manage time under pressure to meet tight timelines and high volume.
Advanced computer skills and ability to learn complex internal programs.
Advanced Excel skill set - ability to build basic and complex formulas.
Strong technical proposal and report writing skills.
Comfort in comparative financial/investment evaluation
Asset: PMP certification or equivalent

Competitive Pay
Comprehensive Benefits which include Medical, Dental and Vision Coverage
Opportunities for advancement
Paid vacation
Company Matching Pension
Culture that values learning opportunities
Promotes within, advancement opportunities
Employee Appreciation BBQ and events
Family oriented environment, we care about our employees, it's the “Miller Way”
Employee discounts
Free parking
Referral bonus program
Tuition Reimbursement & Scholarship Awards
Support community involvement and volunteering
We don't just offer you a job, we offer you a career!