Procurement Analyst

Halifax Regional Municipality - Dartmouth, NS (30+ days ago)

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Halifax Regional Municipality is inviting applications for the temporary, up to 24 months, position of Procurement Analyst with Procurement, Finance and ICT. We encourage applications from qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities, Aboriginal persons and persons of the LGBTQ+ community. HRM encourages applicants to self-identify.

Under the direction of the Team Lead, Procurement Service Delivery, the Procurement Analyst is responsible for the administration, analysis, interpretation, reporting, overall enhancement and value maximization of the Price and Scheduling Agreement Portfolio; Statistical reporting of procurement activities; Back up for Tender and Purchase Order Process requirements to Contract Administrator. This position requires extreme diligence and analytical skills to ensure that financial risk on behalf of HRM is mitigated and commercial opportunities are maximized in a timely manner meeting the strategic and operational requirements of HRM Financial Services Division.

DUTIES AND RESPONSIBILITIES:
Analyses Price and Scheduling Agreement portfolio for consolidation, corporate and business unit initiatives, and value opportunities;
Interprets complex procurement data from a variety of sources, providing summary, findings, and/ or recommendations to Procurement Staff;
Integrates corporate initiatives into price and scheduling agreement portfolio;
Provides functional back up to Contract Administrator for Tender Process integrity and continuity;
Processes and updates Purchase Orders;
Researches for information related to Price Agreement requirements.
Liaises with Master Data Administrator related to SAP Contract creation strategies to ensure SAP data usage is optimized;
Reports on procurement activities and progress related to corporate initiatives involving Price Agreements;
Facilitates contract review activities with clients and vendors;
Maintains master Price and Scheduling Agreement Database; Circulating updates to clients;
Reports on Price and Scheduling agreement usage and activity;
Develops and maintains department's process maps;
Contributes to team activities and goals, and continuous improvement initiatives.
QUALIFICATIONS

Education and Experience:
Diploma in Business Administration or an equivalent combination of formal education and experience;
Prior procurement experience considered an asset.

Technical / Job Specific Knowledge and Abilities:
Strong reporting and analysis skills;
Strong knowledge of computers in a Windows and Microsoft Office environment, plus above-average skill using standard word processing, database and spreadsheet applications, with an emphasis on proficiency with Excel;
Proficiency with SAP;
General knowledge of sound tendering practices and contract law;
Knowledge of HRM's Procurement Policy;
Excellent oral and written communication skills.

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion.

Applicants are responsible to include all information that they wish to have taken into consideration in the review of their application, and applicants are required to provide full details of experience or training referenced in the posting. Applicants may be screened out of this competition at preliminary stages of review based on the insufficiency of the information provided, and the award of this position may be made solely on the basis of the information provided in the electronic submission without any requirement that the Employer contact the candidate for further elaboration on information referenced in the application.

COMPETENCIES: Analytical Thinking; Visioning and Strategic Thinking; Customer Service; Innovation; Initiative; Teamwork & Cooperation; Valuing Diversity

WORK STATUS: Temporary, Full-Time, up to 24 months

HOURS OF WORK: Monday to Friday, 35 hours per week

SALARY: NSUPE 13, Level 5; $26.37 per hour

WORK LOCATION: 40 Alderney Drive, Dartmouth, NS.

CLOSING DATE: Applications will be accepted until midnight Sunday, December 8, 2019.

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

Qualified HRM retirees may also be considered for competitions. In these circumstances, a form of employment may be offered, including term and/or contract employment.

(position #78603440)