Facilities Management Coordinator

Honeywell - Brampton, ON (30+ days ago)

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Honeywell is currently recruiting for a Facilities Management Coordinator in a Healthcare facility located in Brampton ON to support the P3 (Public Private Partnership) Business and will report to the Facility Manager. The successful candidate will have solid Administrative/Office Management experience as well as Commercial or Industrial Facilities experience or building knowledge as well as strong organizational skills, attention to detail and exceptional customer service skills.

Position Overview

Provide first response to Facility Manager
Work closely with facility staff, Honeywell staff and subcontractors
Accountable for ensuring all M/C statements are complete with receipts and audit requirements are met
Requisition purchase orders as required. Follow the Purchasing and A/P Process
Support Facility manager and staff with immediate needs
Track and manage open work orders within FAST (data system)
Enter purchase requisition, track and manage purchase orders within SAP (financial system)
Work in QFM management software to run reports, input data from subcontractors and ensure accuracy by dispatch centre.
Verify all compliance and regulatory documents are filed and kept up to date.
Invoicing for extra work that is not covered by the contract agreement.
Work with A/R and A/P to resolve invoicing issues and disputes
Process Quotes, credit/rebills and new vendors when necessary within the Honeywell Quality Management tool (internal control system)
Log/track all change order estimates (or change order demands)
Remove invoice holds (billing blocks) upon project completion
Compile a monthly rolled up statement for all invoices issued to
the customer within each fiscal month.
Update the safety dashboard on a weekly basis
Plan & coordinate scheduled maintenance well in advance.
There will be an on-call requirement after hours as needed

YOU MUST HAVE

High School Diploma or equivalent
3+ years experience in an Administrative role handling multiple
disciplines of duties and responsibilities

WE VALUE

Facilities experience is an asset
2+ years of advanced level MS Excel experience
Experience in a Healthcare environment highly desired
Excellent customer service skills
Strong A/R or Billing experience is an asset
Strong and proficient computer skills with Microsoft Office Suite and Outlook
Demonstrated exceptional organizational skills and the ability to multi-task effectively
Superb time management skills
Ability to prioritize, plan and schedule work
Team player with the ability to work independently when needed
Experience with SAP, CMMS and other accounting systems would be an asset

Accommodation is available upon request for applicants with disabilities under the Ontario
Human Rights Code.

Additional Information
JOB ID: HRD95333
Category: Facilities
Location: 20 Lynch St.,Brampton,Ontario,L6W 2Z8,Canada
Nonexempt