Administrator Body Donation Program, ATSSL, Cumming School of Medicine

The University of Calgary - Calgary, AB (11 months ago)

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Position Overview

The Department of the Advanced Technical Skills and Simulation Lab (ATSSL) in the Cumming School of Medicine is currently seeking a Full-time Limited Term Administrator Body Donation Program for approximately 1 year.

The Advanced Technical Skills and Simulation Lab (ATSSL) Body Donation Program Administrator reports to the ATSSL Manager and will be responsible for Administrating all aspects of the Body Donation Program.

Flexibility in work hours is a required as part of the regular work schedule. May be required to work some weekends and with variable or sometimes extended work hours. The Body Donation Program Administrator will also be a primary contact for rotating on-call hours on holidays and other lab closures. This will include working alone on occasion, as tasks dictate. This position encompasses moderate to heavy physical tasks, must be able to lift up to 70 lbs. Long periods of standing and walking.

Level and type of work-related stressors:
Periods of high volume may occur at any time of the year due to fluctuations in program donations. In addition, each lab session has deadlines for set-up and exams that require timely preparation and display of specimens.
Exposure to potentially dangerous materials and situations related to heavy weights, exposure to biological material, and preservative chemicals; work requires adherence to standards and guidelines as per the University's Occupational Health and Safety Policy.
High volume of interruptions.
Substantial physical demands. Including direct contact with cadaveric material in all stages and states.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

Acts as the liaison for the University while introducing prospective donors, their families or executor of estate to the program and its requirements
Provides judgment over appropriate acceptance of donor clients, while considering the requirements of programs requiring material and facilities available to properly manage such material in collaboration with the ATSSL Senior Prosector and Coordinator
Acts as liaison between Body Donation Program and Funeral Home as specified in the University of Calgary Independent Contractor Agreement
Provides Professional administration of the Body Donation Program and compliance with all relevant Provincial legislation including the University Act, Funeral Service Act, Cemeteries Act, Fatality Inquiries Act and the Vital Statistics Act. Confirm all Medico-legal documents related to the Body Donation Program are current and up to date including donors registering their intent to donate
Manages all Medico-legal forms required for disposition of remains coordinating Certificates of Death from attending physicians, the Office of the Coroner, and provides legally required paperwork for the families of the deceased as per the Province of Alberta's Human Tissue Gift Act, Funeral Service Act, Cemeteries Act, Fatality Inquiries Act and the Vital Statistics Act
Handles donated human cadaveric specimens for the purposes of embalming and preparing for use in medical educational programs supported by the Cumming School of Medicine
Administers the maintenance and updating of the inventory-data base of cadavers, location of cadaver or parts thereof and their condition of preservation and use
Arranges with cemetery authorities interment of cremated remains at special interment ceremonies sponsored by the Cumming School of Medicine. Notifies relevant persons as indicated on Donor registration of interment ceremonies and as per the Province of Alberta's Human Tissue Gift Act, Funeral Service Act, Cemeteries Act, Fatality Inquiries Act and the Vital Statistics Act
Monitors Body Donation Program during regular work hours as a member of the team
Responsibilities may include shifts of on-call during long weekends and Christmas Holidays
Organizes and administers the interment ceremony every two years as required by the University of Calgary Body Donation Program
Supports day-to-day operation of the Special Procedures Lab (SPL) with duties including preservation of the donated specimens and dispensation to fixed (embalmed) or frozen status as required in collaboration with the ASSL Senior Prosector
Administers and maintains the catalogue of prosections in collaboration with the Senior Prosector ATSSL
Ensures the timely replacement of embalmed cadaver material for the Undergraduate Medical Education courses as necessary in collaboration with the ATSSL Senior Prosector, Manager and UME Course Chairs
Assists in the preparation of 15-20 prosections per year for anatomy component of Undergraduate Medical Education Program under the direction of the Senior Prosector Technician
Prepares and performs disarticulations of frozen or clinical grade cadaveric material as approved, requested and available for a variety of user groups

Qualifications / Requirements:
Grade 12 Diploma required
Bachelor's degree in a related field of study with a minimum five years related work experience is required
Funeral Directors License preferred
Embalming Certificate preferred
Working knowledge of human anatomy required
Working Knowledge of the Province of Alberta's Funeral Service Act, Cemeteries Act, Fatality Inquiries Act and the Vital Statistics Act and how it relates to Body Donation Program required
Significant medical experience working with cadavers required
Comprehensive computer literacy required including a strong foundation using Microsoft Office Suite, including Access, Excel, Word and Outlook; experience with Oracle/PeopleSoft and SharePoint an asset
Excellent communication skills are required, including fluency in written and spoken English
Shipping and Handling of Dangerous Goods Certification is an asset
Attention to detail is critical
Must be able to handle substantial physical demands

Application Deadline: January 23, 2020

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Technical Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our Management and Staff Careers website. For more information about the Cumming School of Medicine visit Careers in the Cumming School of Medicine.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit

The University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their professional success while they are here. We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.