Project Analyst

IESO - Mississauga, ON (6 months ago)

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Project Analyst

Location of Position: Mississauga

The Project Analyst will report to the Senior Project & Portfolio Manager, Change Delivery

The Project Analyst is responsible for supporting the delivery of larger projects that meet their stated business objectives within agreed timeline and budget and delivering a number of small scale projects in parallel. Assigned projects will utilize cross functional teams consisting of both internal IESO staff as well as external service providers/vendors.

Job Description: ( key Responsibilities)

Project Management

Acts as a project analyst with overall responsibility to support project managers in the successful initiation, planning, design, execution, monitoring, controlling and closure of larger scale projects.
Utilizes influencing skills to accomplish project objectives in a matrix reporting environment. Utilizes change management discipline on project scope, time and cost changes.
Support the project manager with project budgets and cost control. Upon Project approval, assists in the preparation of project implementation and close out.
Assist with the development of project documentation with accurate cost, resource, and time estimates.
Supports the project manager to plan, acquire and engage external services through the IESO procurement process to resource and support project delivery.
Supports the development of RFPs, and the establishment of contracts to ensure on-time project delivery. Supports the development of the vendors’ statement of work and ensure vendor resources are managed to statement of work and project objectives.
Supports effective and efficient project handover to responsible areas adhering to the appropriate processes and artefacts. Supports monitoring activities and the effective and efficient use of the IESO control mechanisms so that major project decisions, such as solution design and scope changes, are approved by project sponsors and senior management; including stakeholders who are impacted by the outcome from the project.
For small scale projects is responsible for the successful initiation, planning, design, execution, monitoring, controlling and closure of assigned projects.
Works in compliance with all IESO Project Management governance, methodologies, standards, processes and templates.
Tracks project metrics, and creates project dashboards for senior management.
Supports accurate and timely project level reporting, including scope, benefits, time, budget and risk.
Promotes a project management best practice culture at all levels, ensuring a communication plan is developed and executed considering all project stakeholders and their needs.
Supports in the engagement of QA function to ensure that an effective QA (Quality Assurance) plan is in place for all projects.
Records and applies lessons learned from recent projects.
Keeps current with latest trends in project management and maintains knowledge of current best practices in project management.
Performs other duties (special assignments) as may be assigned by the immediate supervisor.


Good communication skills/experience including facilitation, presentations and written communications at senior management levels including Director
Demonstrates inter-personal skills, conflict resolution and negotiation skills.
Ability to clearly and concisely articulate project goals and objectives; listens actively and effectively and clarifies information as needed; interprets verbal and non-verbal messages; communicates tactfully and candidly.
Assists in the presentation of oral and written reports defining plans, problems and resolutions to the appropriate level of management.
Provides guidance to the team members about the project so that the team members can understand their tasks fully and act on them efficiently.

Financial Management

Assists with the project target to meet its stated objectives within the approved scope, budget and timelines.
Assists in managing project budgets and schedules including forecasting, monitoring and adherence to corporate business policies.
Assist in Estimating costs to complete deliverables, activities and phases of the project.

Resource Management
Plans and manages project resources, and provide necessary alerts to management.
Plans, assigns and monitors project work with appropriate instructions and technical direction while assuming primary responsibility for achieving overall project objectives.
Supports open communications across project teams/stakeholders.

Understands who the client is, what are the clients’ needs/expectations and provides realistic responses and actively monitors the client from planning to closeout.
Supports in the preparation of plans and results as required with the steering committees, management, and external customers ensuring appropriate stakeholder involvement throughout the project for improving delivery.
Supports the project manager in managing stakeholder understanding, engagement and active participation specific to project scope, risk, delivery and changes.

Decision Making
Makes decisions and takes action on matters directly affecting the project objectives. Escalations to supervisor required.

Influencing and Leading
Ability to work effectively and efficiently toward goals in a complex, diverse environment with multiple stakeholders and changing demands with supervision.
Demonstrates collaboration skills and techniques which lead to conflict resolution, creating lasting productive partnerships.

Requires knowledge encompassing the technical fields; relevant to the areas of computer science, engineering, technical service delivery, and risk management.
Requires knowledge of project management; theory, principles, and practices including the Project Management Institute (PMI) best practices.
Requires knowledge of Business and IT business methods, procedures and organization structures in order to be aware of limitations that can be imposed and to recognize factors influencing the effective implementation of methodologies, risk and project management activities
Requires facilitation and communications (written and oral) skills to prepare accurate, concise, and clear correspondence, procedures, guidelines, and reports.
This knowledge is considered to be normally acquired, either through the successful completion of 4 years of university education in an appropriate discipline or by having the equivalent education.
PMP or CAPM certification is preferred but not required.

Understanding of projects through some of the phases of the project Management life cycle.
Knowledge and understanding of PMI methodology, standards, phases, techniques and tools.
Assist in the development and implementation of a set of plans and programs to meet the goals and priorities of the approved ranked/prioritized project.
Assist in managing key project deliverables, action log, issue/risk mitigation activities.
Assist in identifying and/or facilitating project risks and contingency requirements.
Requires proficiency in computer tools application skills in managing projects; such as MS Project, EXCEL, Access, Visio, SharePoint and Word.
Working in a team environment where different opinions and perspectives have to be managed, negotiated and resolved.

Core Competencies:
Functional/Technical Skills
Customer Focus
Problem Solving
Action Oriented
Learning on the Fly

What the IESO Offers:
Competitive market wages
Comprehensive benefit programs
Programs and policies to support a balanced lifestyle
A challenging fast-paced team environment
Opportunity to work with some of the brightest people in the industry

While we appreciate your submissions, we regret that we can only contact those candidates selected for interviews.

We thank all candidates for their interest in opportunities with the IESO. Be sure to follow us on LinkedIn .

The IESO is an equal opportunity employer.

Please note the successful candidate must be eligible to work in Canada and will be subject to a background check.