Legal Administrative Assistant - Intellectual Property

Gowling WLG - Hamilton, ON (30+ days ago)

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At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

When it comes to diversity, we not only accept it — we celebrate it, support it and thrive on it. To create an engaging and rewarding place to work, we seek to attract talented people from a diverse range of backgrounds and cultures. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. Our diverse group of legal professionals, law students, law clerks/paralegals, legal administrative assistants and business support staff work together as a team, and are respected and valued for their individual contributions.

We are currently seeking a Junior Legal Administrative Assistant to join the Intellectual Property Department, within our Hamilton office. The successful candidate will perform legal administrative duties as well as departmental duties, working in a team environment. The successful candidate will bring excellent attention to detail, strong organizational skills, and a genuine interest in Intellectual Property.

§ Organize and expedite the flow of work through the Professional’s office, initiating follow-up action. Prepare: (a) legal documents with directions according to general precedents or instructions from Professional (b) letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy;
§ Create, monitor and maintain client files for better file management and client service.
§ Coordinate administrative tasks e.g.: accounting; opening and closing files; docketing; billing; etc.
§ Exercise initiative and judgment to relieve Professional of administrative detail.
§ Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
§ May be required to liaise between the Professional’s various internal and external contacts.
§ Departmental duties will include distributing due date reports and incoming mail with file, attending to outgoing Patent Office mail, and pulling and refiling of files.

§ Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
§ Ability to use discretion when dealing with confidential information
§ Capacity to work independently, as well as in a team environment
§ Produce a high quality and quantity of work product, occasionally under tight timelines
§ Able to prioritize and to redefine priorities when necessary
§ Handle stress in a business-like manner
§ Knowledge of Microsoft Office Suite
§ Legal Assistant Certificate/Diploma
§ 2 years as a Legal Administrative Assistant

Gowling WLG is proud to offer equal employment opportunities.
If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.
While we appreciate all applications received, only those candidates selected for an interview will be contacted.