Administrative Assistant-MHO

Island Health - Victoria, BC (28 days ago)

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Job Description:
In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority, patient safety is a priority and a responsibility shared by everyone at VIHA; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

As a member of the Medical Health Office team and reporting to the Medical Health Officer (MHO), the administrative assistant, provides a variety of senior administrative support services to the MHO including screening and prioritizing incoming correspondence and materials, calendar planning, drafting, formatting and finalizing graphic presentation material, creating and maintaining databases; processing and monitoring expenditures, inputting confidential health information; and compiling statistical data. Works independently and communicates with internal and external stakeholders in a manner that promotes positive and respectful relationships and reflects the mandate and responsibilities of the Medical Health Officer. An emphasis on providing administrative support for the MHO in the area of communicable disease control in coordinator with the Communicable Disease Control Program and Manager.

Education, Training And Experience

A level of education, training and experience equivalent to high school graduation plus additional related coursework in office or business administration and three (3) years' related experience in a large complex organization, preferably in a clinical program/portfolio or government/health authority setting.

Skills And Abilities
Ability to type 60 wpm.
Ability to communicate effectively, both verbally and in writing.
Ability to apply knowledge of office practices and procedures.
Ability to perform duties with accuracy.
Ability to operate related equipment.
Ability to use computer support programs such as Word, Excel, Publisher and Power Point.
Ability to plan, organize and prioritize.
Business writing skills.
Ability to establish and maintain rapport with clients.
Ability to analyze and resolve problems.
Physical ability to carry out the duties of the position.
Knowledge of medical terminology.
Ability to use computer support programs such as Word, Excel, Publisher and Power Point.

Job Requirements: