Executive Assistant to CFO (18mth term)

Ritchie Bros. - Burnaby, BC (30+ days ago)

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Executive Assistant to CFO (18mth term) - (2000007D)
Description

Move, Build, Grow your career!

As the premier global asset management and disposition company, Ritchie Bros. helps thousands of people around the world buy and sell heavy equipment, trucks, and other assets every month. With our multiple onsite and online selling platforms and commitment to first-class customer service, Ritchie Bros. is trusted worldwide for making buying and selling easy, efficient, fair, and transparent. If you’re an innovator with an entrepreneurial spirit, we want you to join our growing team – employed in a wide variety of positions from sales to operations to corporate functions – as we transform the global used equipment market.

Join us on our journey and move forward with us, build your success, and grow your career.

We’re looking for an Executive Assistant in our Burnaby head office for an 18month term.

The Opportunity:
The Executive Assistant (CFO & Finance VP’s) will provide daily administrative support to the Chief Financial Officer and 4 VP’s as well as other administrative duties

In this role you’ll:
Be reviewing and answering confidential correspondence
Drafting and distributing sensitive correspondence as directed
Managing the calender and schedule for CFO, VP Finance and other Senior finance leaders.
Preparing presentations, pre-meeting briefings, reading lists and agendas
Taking, transcribing and distributing meeting minutes
Booking flights, hotels, car rentals, etc.
Analyzing and assembling data with spread sheets
Maintaining filing systems
Maintaining an inventory of stationery and promotional items for use by management
Communicating effectively and developing strong relationships with all internal and external stakeholders by providing exceptional customer service at all times
Completing assigned responsibilities with a disciplined and systematic approach to tasks, coupled with the ability to adapt to shifting priorities, demands and timelines
Other administrative duties as assigned

Here’s what you bring:
Minimum 3 years of experience in a similar administrative leadership role, supporting executives, preferably in a medium to large company
Post-secondary training in office administration or a related field ideal
Proven ability to maintain the strictest confidentiality with all business-related matters
Exceptional written and verbal communication skills in English required
Advanced Microsoft Office skills (i.e., Outlook, Word, Excel and PowerPoint)
Working successfully in a collaborative team-oriented environment
A head for numbers and spreadsheets is essential.
Disciplined and systematic in the approach to completing assigned responsibilities and tasks, coupled with the ability to adapt to shifting priorities, demands and timelines.
A dedication to providing exceptional customer service at all times.
Highly organized with a keen attention to detail.
Outstanding people skills – you’re outgoing, diplomatic, patient, and you build relationships easily with a wide spectrum of people and personalities.
An appetite to learn new things and an ability to learn them on-the-fly.

What We Offer:
Our success is built on the drive and dedication of our people. As we grow around the globe, there will be many opportunities to advance your career – we’ve proven this throughout our 60+ years in business. And, we'll take care of you along the way. Here’s how:

Base salary + paid overtime
Comprehensive medical and dental benefits.
RRSP and an Employee Share Plan, both with company match.
Ongoing training, professional development and tuition reimbursement.
A multi-award winning LEED gold certified facility, in an exceptional park-like setting, featuring:
A subsidized, multi-award winning childcare centre.
A subsidized cafeteria, dry cleaning services, and free parking.
A workout facility, featuring advanced gym equipment, bike room, shower and changing facilities, and nutrition and fitness programs.
Proximity to miles of Fraser River walking paths, plus shops, restaurants and services.