Medical Office Assistant OB/GYN

Avenue Medical Centre - Brantford, ON (24 days ago)

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Job Description

Position: RECEPTION - Medical Office Assistant, OR booking

Status: Part Time

Department: OB/GYNE

Hours of Work:

  • Monday to Thursday 8:30 am – 5:00 pm
  • Friday 8:30 am – 1:00 pm
  • Ability to stay late if office is not complete by end of scheduled day.
  • Occasionally required to work other hours. (Evening/Weekend Office)


  • Bondable
  • Certified Medical Office Assistant or equivalent experience preferred
  • Obstetrics & gynecology experience an asset


  • Flexible, with the ability to work in a fast paced & changing environment
  • Excellent organizational skills & time-management skills
  • Decisive and able to prioritize
  • Proficient at multi-tasking
  • Must be able to work independently and as part of a team, with excellent interpersonal skills
  • Self motivated
  • Strong communication skills (oral & written)
  • Intermediate or strong computer skills for use with electronic medical records
  • Able to maintain confidentiality
  • Professional demeanor & appearance

Job Summary Reception:

  • Greet and arrive patients updating demographics
  • Create EMR for new patients
  • Answer phones; book appointments; re-bookings; answer patient questions
  • Book: referrals, procedures and tests, & ultra sounds, colposcopy’s & urodynamics
  • Manage mail, faxes and messages
  • Filing, lab samples and scanning delivered to records department at minimum twice a day
  • Review schedules for accurate bookings and time slots
  • Prep patient charts for office
  • Instrument cleaning and sterilization
  • Replenish stationary supplies
  • Other duties and projects as assigned

Job Summary OR Booking:

  • Greet & deal with patients that doctors send to you for OR booking. Give them OR date if possible and paperwork needed.
  • Enter in OR requests in OR manager with booked date or to Wait list
  • Call patients with OR dates when time OR time available
  • Complete checklist to book OR
  • Call patients with pre op appointments for the BGH
  • Finalize OR booking from checklist
  • Complete pre op charts week before OR’s, and print out billing sheets for doctors
  • Book C/Sections as received, unless OR and AMC monthly schedule unavailable
  • Get assists for all OR days
  • Notify all assists of start time for the OR
  • Cancelling OR’s at the doctors discretion following detailed checklist
  • Accommodating doctors urgent OR requests and scheduling requests

This casual position will be to supplement staff on busy days, vacation coverage and for sick call ins. The candidate can expect most weeks to be 10-15 hours with some weeks being up to 40 hours.

Job Types: Part-time, Casual

Salary: $18.00 to $20.00 /hour


  • Medical Office Assistant: 1 year (Preferred)