Bilingual Administrative Assistant / Adjointe Administrative

SEMA - Toronto, ON (30+ days ago)

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The opportunity…

In this part time role, you will directly for the Vice President and your work will have an impact on operations of our Toronto office. You succeed at what you do because you are :

  • A Highly Organized individual, with strong values and know how to build and maintain positive relationships
  • A Quick Learner who offers creative solutions
  • Flexible, Energetic and Collaborative – You know that effective communication, a connected team and living our values is the key to an engaged culture and success in the way we work
  • Highly Resourceful and shows initiative. You are able to work autonomously and with good judgement and are able to see what needs to be done and do it.
  • Respectful of urgency and confidentiality – you are discrete, diplomatic and can communicate tactfully and with purpose
  • A Skilled Communicator and Listener – your written and verbal communication skills are second-to-none

Your key responsibilities :

  • Bank deposits for cheques received in Toronto
  • Sending invoices, mail and other correspondence to head office via courier as needed
  • Managing the mail and phone messages
  • Preparing and editing documents and reports
  • Maintaining the office filing system
  • Working on proposals
  • Handling receptionist duties while in the office (greeting visitors, etc.)
  • Managing the day-to-day operations of the office
  • Landlord and cleaning company liaison
  • Office supply procurement
  • Office equipment management
  • Assisting with recruitment of workers as needed
  • Collecting employee information for HR purposes as needed
  • Liaising with unions as directed
  • Assisting with the preparation of tenders (photocopying, picking up bid bonds, etc.)
  • Other work as assigned

Your Skills :

The requirements:

  • Post-secondary education preferred
  • At least 3 years of relevant assistance experience
  • Class G Driver License
  • Excellent communication skills in English and French, bilingualism is an asset
  • Multitasking and strong interpersonal skills
  • Computer skills (Word, Excel, Google Drive)

SEMA offers competitive salaries and benefits, including group insurance and a pension plan. Salaries are commensurate with experience. We may provide a company vehicle or reimburse gas expenses related when personal car is used.

Work Hours are flexible - 16 to 24 hours per week.

Please apply via email with a cover letter and current resume. This posting closes on April 12, 2019. We regret that we are only able to respond directly to candidates with whom we wish to move forward.

Eligibility to work in Canada

Applicants must be permanently eligible to work in Canada upon hire. Proof of eligibility for permanent roles may come in the form of a Canadian birth certificate, Canadian passport, Canadian citizenship certificate, permanent residence card or confirmation.

Job Type: Part-time

Salary: $15.00 to $22.00 /hour


  • Administrative Assistant: 3 years (Preferred)


  • Bachelor's Degree (Preferred)


  • Toronto, ON (Preferred)


  • Drivers License G (Required)


  • English and French (Required)