Executive Assistant to the President

Tyndale University College & Seminary - Toronto, ON (30+ days ago)

Apply Now

The Executive Assistant provides executive support to the President and Vice-Chancellor and the Board of Governors to ensure the efficient management and operations.

Primary Responsibilities
Administrative Support
Manage the President’s time efficiently, coordinating schedule, meetings and travel arrangements.
Ensure the President is informed on key issues to assist with decision-making.
Maintain efficient functioning of the Office of the President .
Serve as the primary liaison with the Board of Governors and significant stakeholders related to the governance of the institution.
Maintain and ensure security of corporate records/files.
Provide administrative support for committees/meetings chaired by the President (i.e. prepare schedules and agendas, record minutes, prepare and review supporting documentation, coordinate meeting details, follow through on action items and communications).
Support the Board of Governors and its committees, councils and task forces and other subset entities reporting to the Board, by providing administrative support, including planning meetings, guiding tasks to competition, coordinating and administering various elections according to appropriate Bylaws, maintaining and distributing Bylaws and Board policies and issuing the Board of Governors Handbook.
Prepare, administer and monitor the Office of the President and the Board of Governors budgets; submit expense reports.
Work with Cabinet, Governors, and major donors building relationships and facilitating meetings.
Communication
Draft correspondence, briefs, proposals on behalf of the President.
Review and edit all material going out under the President’s signature and corporate material such as correspondence, brochures, media releases and annual reports.
Monitor and respond to incoming messages, i.e., mail (electronic and other), phone, etc.
Ensure timely and appropriate communication of directives from the President, advise on matters to be communicated to various stakeholders.
Liaise with students, faculty, staff, senior management, Board members, donors, churches/para-church agencies, other universities/colleges and accrediting bodies, government (federal, provincial, municipal), legal counsel, consultants, and the general public.
Special Events and Projects
Plan and manage specific special events such as installation of the Chancellors, Deans and other august events, as required.
Plan and manage (including logistics) events in the Office of the President, acting as primary contact for all such events where possible.
In consultation with internal stakeholders, develop and coordinate efficient platforms and agreement terms for the benefit of developing greater partnerships with Tyndale (for churches/para-churches, community agencies and other collaborators) to better advance Tyndale’s objectives.
Attend and support the President at Tyndale-related functions and other events, as required.
Position Qualifications
Education
Undergraduate degree in Business Administration or related field
Theological training to support an understanding of Tyndale University preferred
Experience
Minimum of 7 years’ experience in administration, 2 years of which have been supporting a senior level leader
Familiarity with Canadian churches, denominations and Christian community, preferred
Familiarity with the Ontario post-secondary education system and theological education, preferred
Work experience in an academic setting, preferred
Skills and Abilities
Strong inter-personal and customer service skills with the ability to be a persuasive, professional advocate for the organization
Strong organizational and administrative skills, with attention to detail and accuracy
Ability to multi-task, prioritize, and work efficiently in a fast-paced environment
Ability to grasp macro issues, while dealing with micro matters
Proficiency with prioritizing projects and workflow management
Excellent communication and problem-solving skills
Excellent minute-taking, writing, and editing skills
Proficiency in use of internet/search engines, computer programs/applications (i.e. Microsoft Word, Excel, PowerPoint)
Personal Characteristics
Proven respect for confidentiality
Demonstrated maturity, professionalism and tact, with the ability to interact with Governors, donors, alumni and colleagues
Demonstrated commitment to quality and accountability
Demonstrated integrity and ethics
Self-starter with ability to work independently and as part of a team
A Christian with a keen desire to serve family, church, work and community. A firm commitment to Tyndale’s mission, values, Statement of Faith and Community Standards Statement.
Physical and Mental Demands
Standard office work environment
Medium to occasional high level of stress due to a fast-paced and demanding environment
Light physical effort with event set up
May encounter challenging people from time to time. Important to maintain a calm and professional demeanor; listening to the customer's needs
Flexibility in work schedule required as special events may be scheduled outside regular business hours

Duties and responsibilities that do not constitute a major change may be added, deleted or changed at any time at the discretion of the supervisor either orally or in writing.

Please submit your resume and cover letter to employment [at] tyndale [dot] ca. Only those selected for an interview will be contacted.

View all Employment Listings »

For general employment information send your resumé to:
Tyndale University, Human Resources
3377 Bayview Avenue, Toronto, Ontario. M2M 3S4
1-416-226-6620 ext 2103 fax: 1-416-226-6746
or e-mail: employment@tyndale.ca

Tyndale University provides support in its recruitment processes to applicants with disabilities; including accommodation that takes into account an applicant’s accessibility needs. Should you need assistance, please contact the Human Resources Department at employment@tyndale.ca

Applicants selected for an interview who require accommodation during the interview process are asked to advise accordingly upon the invitation for interview.