Starting Salary $2836 Bi-weekly
Prepare, track and summarize departmental budgets, reports, comparisons, high level/detail variance reports/analysis, mid-year and year end forecasts, in accordance with applicable policies and procedures. Conduct needs assessment of the management and develop, prepare and present written and graphic budget presentation packages including medium and long-term summary forecasts of operating and capital expenditures.
Conduct special analyses of trends of activities/unit costs for operating, maintenance, capital and performance results. Research and write reports including statistical and data detail. Develop and maintain spreadsheets, database and graphic models related to budget preparation, variance reviews, and other related analysis. Provide recommendations for reducing costs.
Maintain Capital and O&M finances; ensure project/program expenses are charged correctly through quality control, monitor the performance and efficiency of projects/programs, revenue, time reporting and expense reports, identify and resolve discrepancies, and escalate to management if needed.
Receive business cases and project estimates; validate cost and business benefit impacts to budgets, record benefit statements in accordance with established practices. Schedule benefit-harvesting and assist with the preparation of benefit statements. Prepare the key financial reports and inputs into the Steering Committee.
Administer internal and external contracts; maintain contract files, requests for proposals, proposals, contract documents and contract expirations. Attend to internal and external contract related enquiries. Prepare draft contracts and other FortisBC documents for manager review utilizing established proposals, contract models and standards, and other FortisBC documents and forms.
Liaise with contractors concerning financial items relating to contracts; review documents and prepare purchase requisitions in SAP in accordance with established procedures and attend to inquiries from procurement. Ensure billings comply with terms of agreement including, signed receipt of services, receipted goods are covered by the contract; investigate and resolve discrepancies.
Participate in the development and maintenance of Financial and Management reporting systems; provide user input on system/information requirements. Test modifications or enhancements, recommend improvements, and perform system administration duties. Provide guidance and information to others and represent the department in various user group meetings.
Prepare and monitor the annual capital budget through the assignment of project numbers (WBS element) for approved projects in SAP.
Allocate monthly approved capital projects from unallocated capital projects. Prepare journal vouchers, and process inter-company cross charging for integrated projects. Maintain project change requests and maintain project financials.
Assist in the initiation, conducting, and coordinating of studies and analysis on resource allocation, financial program evaluation reviews; analyze programs to ensure that program financial goals and work plans are on target. Identify areas requiring special attention and recommend measures to meet year-end target.
Process invoices for payment. Code and enter the vendor ITI contract invoice for uploading to Accounts Payable; download telecom invoices from the supplier, reformat, summarize and code various invoices for approval. Distribute invoices and act as liaison between Department and Accounts Payable. Investigate and resolve disputed invoices issues.
Coordinate the communication of accounting procedural and systems information and directives within the department and liaise with Corporate Finance and Budget and Planning Departments regarding accounting, technical, system and procedural matters. Prepare processes and forms for more efficient communication and transmission of documents
Maintain current knowledge of applicable accounting and financial systems, policies, coding and procedures. Participate in the development of new business development initiatives/program and the development of recommendations to enhance or establish financial policies and procedures, reporting forms and formats and related issues.
Provide training for department staff and others as required, including conducting training sessions regarding project management and financial systems. Support the development of new tools and practices related to Project Management financials and methodology. Provide oversight and assurance to others regarding project financial management procedures.
Perform duties of a minor nature related to the above duties which do not affect the rating of the job.
Diploma in Accounting or Finance.
Certified Associate in Project Management (CAPM) or a Project Management Program (PMP) certification.
Five years directly related, relevant experience.
Demonstrated excellent organization, oral and written communication and presentation skills.
Demonstrated ability to work independently and without direct assistance from immediate supervisor.
Demonstrated sound interpersonal skills.
Working knowledge of statistical analysis, cost benefit analysis and related analytical techniques.
Advanced knowledge of computer systems operation, environment and peripherals particularly SAP, MS Excel and SharePoint. Word
processing, SAP and spreadsheet software in use in the department.