Director, Procurement & Contract Management

Ivanhoe Cambridge - Montréal, QC (30+ days ago)

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Ivanhoé Cambridge develops and invests in high-quality real estate properties, projects and companies that are shaping the urban fabric in dynamic cities around the world. It does so responsibly, with a view to generate long-term performance. Ivanhoé Cambridge is committed to creating living spaces that foster the well-being of people and communities, while reducing its environmental footprint.

Vertically integrated in Canada, Ivanhoé Cambridge invests internationally alongside strategic partners and major real estate funds that are leaders in their markets. Through subsidiaries and partnerships, the Company holds interests in more than 1,000 buildings, primarily in the industrial and logistics, office, residential and retail sectors. Ivanhoé Cambridge held close to C$65 billion in real estate assets as at December 31, 2018 and is a real estate subsidiary of the Caisse de dépôt et placement du Québec (cdpq.com), one of Canada's leading institutional fund managers. For more information: ivanhoecambridge.com.

Department : Procurement & Contract Management

Position type : Salaried

Specific accountabilities

We are currently looking for a Director, Procurement and Contract Management, who will be primarily tasked with overseeing and implementing the process for managing major service contracts for commercial and office properties managed by Ivanhoé Cambridge across Canada. The position is based in downtown Montreal.

Reporting to the Vice President, Operations, Retail, the incumbent is responsible for the following duties:

Create a centre of excellence to assist properties and their marketing departments;
Organize, manage and monitor departmental operations related to the purchasing of goods and services, in accordance with applicable policies, procedures and the needs of the customer;
Represent the Company for invitations to tender issued jointly with other Caisse de dépôt et placement du Québec subsidiaries;
Supervise departmental staff: 3 advisors, 1 analyst and 1 coordinator;
Review purchasing policies and procedures and issue recommendations;
Negotiate terms with suppliers;
Serve as a mediator for conflicts between suppliers and managers or in the event a supplier fails to meet performance requirements;
Oversee all major invitations to tender; draft and finalize recommendations;
Help develop and finalize the list of suppliers invited to bid on contracts, in conjunction with VPs, Operations and shopping centre/office tower managers;
Contribute to the continuous improvement of service contract provisions; and help convey industry best practices;
Administer the annual plan for multiple-property invitations to tender, based on geographic location and required services;
Provide support to properties and partners and ensure compliance with the Operations and Marketing approval policy;
Ensure the best quality/price ratio is obtained when procuring goods and services;
Coordinate and organize essential services in the event of a supplier strike, labour conflict or bankruptcy;
Maximize purchasing leverage for all properties from coast to coast and actively seek out volume discounts to generate savings for the properties and Company;
Maintain relationships and open communication with service providers’ upper management; garner company support at the national level as well as local buy-in.

Key requirements
Bachelor’s degree with a minimum of 10 to 15 years of experience, or the equivalent;
Expertise in managing nation-wide service contracts;
Excellent leadership, organizational and interpersonal skills;
Ability to liaise with numerous internal and external stakeholders;
Ability to play an influential role on multiple teams;
Strong listening and communication skills, ability to influence others;
Highly ethical;
Results-oriented with a focus on efficiency, accuracy and quality;
Ability to maintain compliance with standards and procedures;
Technical and analytical skills are a must;
Strong problem solving skills;
Proficiency in Microsoft Excel, Access, Word and PowerPoint;
Ability to work independently or as part of a team, perform under pressure in a fast-changing environment, manage several projects at once and handle set deadlines and unexpected scheduling conflicts (strikes, bankruptcies, breach of contract, etc.);
Aptitude for distinguishing between first-level and second-level priorities;
Hands-on experience in managing several active, deadline-sensitive projects at once;
Ease in dealing with external parties, including senior executives, government representatives, legal advisors, contractors and real estate professionals;
Fluency in French and English (written and spoken) required.

If you are interested in this challenge, please submit your resume.

You have everything to gain!

When you join the Ivanhoé Cambridge team, you are eligible for employment benefits and a pension plan that are among the best in the industry. Our many health and wellness programs encourage you to balance your work and personal lives and fulfil your desire for social involvement, while maintaining a healthy lifestyle. At Ivanhoé Cambridge, you will have many opportunities to develop your skills and thrive professionally, in Canada or elsewhere in the world. Our initiatives aimed at creating an exceptional working environment that inspires our employees to give the best of themselves elevated Ivanhoé Cambridge into the ranks of 100 Top Employers in Canada.