Job Title: Administrative Assistant- IV
Company, Department: Nova Scotia Power – Energy and Risk Management
Location: Halifax, NS - Hybrid
Type of Employment: Regular, Full Time
Closing Date: June 7th, 2023
Reference Number: 11322
At Nova Scotia Power, we’re committed to providing safe, reliable electricity so that our customers and communities can thrive. We work across the province, from Yarmouth to Wreck Cove, to prevent power outages and to strengthen our electrical system—for today, and for the future.
As a subsidiary of Emera Inc, we provide 95% of the generation, transmission and distribution of electrical power to approximately 540,000 residential, commercial and industrial customers. Our company is focused on new technologies to enhance customer service and reliability, reduce emissions, and add renewable energy.
We are proud to live and work in Nova Scotia. It’s why we work to understand how we can give back meaningfully, support local organizations and work collaboratively to enhance the communities we call home.
We believe that every unique perspective should be valued and that everyone should have a sense of safety and belonging—at work, and in our communities. Leveraging the thoughts of a diverse workforce helps us to be innovative and provide the best service to our customers.
If working in an environment focused on innovation, safety and putting customers and community first inspires you, we want to hear from you. Apply by June 7th, 2023, and tell us what excites you about this role.
We are currently looking for an Administrative Assistant- IV to join our Energy and Risk Management team in a permanent position. Reporting to the Manager, Reporting & Compliance, you will be responsible for providing a high level of administrative support to the Energy & Risk Management team.
As Administrative Assistant- IV you will:
- Arrange and coordinate meetings and events, manage calendars and e-mail, travel arrangements, office supplies, office mail/package handling.
- Maintain filing systems and SharePoint sites, create, and edit documents, spreadsheets, and presentations.
- Ensure Occupational Health and Safety Rules and Regulations compliance.
- Monitor mandatory training status of the team, ensuring compliance.
- Process invoices for payment and update payroll.
- Liaison with facilities management regarding office space maintenance.
- Assist with financial reporting, variance analysis, budget preparation and updating of Balanced Score Card data.
- Support storm restoration efforts if required.
- Other administrative duties as assigned.
What skills will make you successful?
You recognize yourself in most of the following competencies, and where possible possess the skills and experience listed below:
- Minimum of Grade XII education, a recognized Office Administration and/or Business Certificate (or equivalent) and a minimum of three (3) years of experience.
- Proficiency with various software applications including Excel, Word, Power Point, Outlook, SharePoint, Oracle, and PeopleSoft.
- Detailed-oriented individual, working to a high standard with good judgement and the ability to work with confidentiality.
- Excellent organizational, multi-tasking, and communication skills are required.
- You are a team player and possess strong interpersonal skills and are able to work with independence.
Why join our team?
- Flexibility: Hybrid work model with flexible remote workdays.
- Health & Wellbeing: A comprehensive benefits plan, access to a free on-site fitness centre, Employee and Family Assistance Program, parental leave top-up plan and wellness benefits.
- Grow Your Career: Opportunities to advance within and between our affiliate companies, a focus on employee development and available sponsored education programs.
- Community Engagement & Care: Corporate investments in the places where our people live and work, mentoring opportunities, fundraising-matching & volunteer programs, and scholarships for children of employees.
- Competitive Compensation: A comprehensive benefits plan, short-term incentive plans and a Defined Contribution Pension Plan.
Diversity, Equity, and Inclusion at Emera: At Emera we value diversity, equity, and inclusion. We strongly encourage applications from all qualified candidates, including persons who identify as racially visible, Indigenous, persons with disabilities, women in underrepresented roles and members of the 2SLGBTQ+ community. Applicants from these equity groups may self-identify through the online application process. Emera supports candidates and employees with access and accommodation needs.
Recruitment and Promotion Policy: When filling vacant positions, we are determined to hire the best candidates available. We are committed to providing employees with a fair and equal opportunity to compete for jobs. Hiring and promotion of employees is based on skills, capabilities, knowledge and demonstrated abilities.
As part of our commitment to health and safety, we continue to closely monitor and adjust our pandemic response as needed based on public health guidance, current epidemiology, and considerations regarding business continuity. At this time the Emera Vaccine Policy, which outlines the requirement for all Nova Scotia Power employees to be fully vaccinated for COVID-19 and provide corresponding proof, has been suspended. This policy may be reinstated in the future, either in full or in part, at the discretion of the Company, and employees will be required to demonstrate compliance. Any non-compliance could result in disciplinary action up to and including termination of employment.
Finally, we understand that experience comes in many forms. We’re dedicated to adding new perspectives to the team - so if your experience is close to what we’ve listed above, please consider applying. If you don’t quite see yourself in this role but want to join our team, please set up a Job Alert to learn about future opportunities!
